Client Service Specialist (Legal Secretary)(Litigation)

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout Asia, Europe, Latin America, and the U.S., we have the global reach and extensive capabilities to provide personalized service wherever our clients' needs take us. As one of the world's leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.

We have an opening for a Client Service Specialist in our Orange County office to support attorneys in our Employment Department.

The Client Service Specialist provides administrative client services to both internal and external clients.

In this capacity, the Client Service Specialist will:

• Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support;
• Execute legal practice tasks and projects;
• Execute administrative functions and facilitate completion of tasks including finance/billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings and other administrative projects as assigned;
• Maintain calendar and scheduling, coordinate pending matters and tracking deadlines utilizing expert-level follow-through, diplomacy, and drive for perfection;
• Coordinate and delegate to Firm resources as needed, including Document Processing, Office Services, Client Service Center, Practice Innovation, and other similar departments in international offices;
• Function as a member of a close-knit Client Service Specialist team supporting the Employment Law practice group as well as assigned partner(s);
• Prepare complex legal documents and correspondence; oversee and coordinate state and federal court filings, including e-filings; apply subject matter expertise in coordination of legal practice tasks and projects;
• Understand and support client billing processes including: ensuring adherence to time entry protocols and best practices; proofreading, editing, and reviewing client bills; applying proper task codes and matter management to support rates, rate changes, write-offs, preparation of expense reporting, and audits as required;
• Deploy intermediate to advanced Excel skills in support of legal practice projects and administrative tasks;
• Create, edit, and format tables of contents and tables of authorities in pleadings as needed;
• Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements; and
• Work overtime as required.

Proficiencies:

• Advanced ability to organize, prioritize, coordinate, delegate and work as part of a team;
• Must be detail-oriented;
• Ability to work successfully in a fast-paced environment, both independently and as part of a team;
• Advanced to Expert proficiency in rules of English grammar, spelling and punctuation;
• Advanced proficiency in MS Word and document editing/comparison applications;
• Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications;
• Advanced proficiency in MS Excel and spreadsheet/database applications;
• Advanced proficiency in MS PowerPoint and presentation applications;
• Advanced knowledge of timekeeping, expense processing, and legal billing practices;
• Advanced knowledge of relevant jurisdictional/court/agency processes and procedures,
• Advanced proficiency in document management applications; and
• Proven ability to effectively coordinate with other firm-wide departments with the necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery of results. Excellent written and oral communication skills required with strong ability to meet deadlines and provide results while supporting Firm policy and procedures.

Qualifications:

• Associate's degree or Bachelor's degree (preferred); and
• Minimum 5 years of Litigation experience (preferred).

Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.

The salary wage range that we expect to pay for this position is a minimum of $76,100 and a maximum of $100,000 annually. The actual pay wage may vary based on experience or other relevant factors.

Eligible employees can participate in the Firm's comprehensive benefits program, which include the following:

• Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability
• Flexible Spending Account and Health Savings Account
• Healthcare Concierge and Advocacy
• Lifestyle Spending Account
• Voluntary 401(k) Plan and Profit Sharing
• 10 Paid Holidays per year and a generous PTO Program
• Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring
• Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health and Well-Being Events)
• Retirement Plan Consulting
• Anniversary Bonus Program
• Professional Development Programs
• Transportation and Commuter Benefits
• International Travel Insurance
• Auto/Home/Pet Insurance
• Prepaid Legal Insurance
• Employee Discounts
• And More!

The Firm has a range of diversity initiatives including our Paul Hastings Affinity Networks (PHANs), Women's Initiative, and PH Balanced. These initiatives provide a firmwide forum to share experiences, as well as an opportunity to participate in a supportive network with common interests to help make life at the firm more inclusive. Learn more about our Global Diversity, Inclusion and Wellness Initiatives here.

Paul Hastings LLP is an equal employment and affirmative action employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.