What are the responsibilities and job description for the Service Receptionist position at Paul Miller Inc.?
Job Details
Job Location: BERNARDSVILLE, NJ
Salary Range: Undisclosed
Description
Are you searching for long-term growth and development in your career? Then Paul Miller Auto Group is ready for you to join our award-winning team! Paul Miller doesn’t just lend his name to a dealership; he ensures it maintains a reputation as the gold-standard for the loyalty and respect given to his valuable employees. If you’re ready to thrive in an environment where your professional and personal goals are supported, submit your application and join the Paul Miller Auto Group today!
What We Offer
- Medical, Dental & Vision Insurance
- Life Insurance
- Health & Wellness Program
- 401K
- FSA – Health and Dependent
- Paid Time Off
- Short Term/Long Term Disability
Responsibilities
- Schedule service appointments for inquiring clients.
- Schedule service appointments with outbound calls to existing clients.
- Operates a multi-line telephone system and transfers calls taken to the individuals concerned.
- Answers all incoming calls quickly and in a courteous and professional manner, and quickly transfers them to the individual or department concerned.
- Minimizes the time customers spend on hold and inquires several times if they wish to continue to wait.
- Takes detailed messages when the call cannot be transferred, including the caller’s name, his/her telephone number, the time of the call and the information requested; forwards this information to the individual concerned as soon as possible.
- Filters incoming telephone calls, at the request of management.
- Advises the telephone company’s maintenance department of any problems with their system.
- Updates and distributes the dealership telephone listing, as necessary.
- Welcomes customers visiting the show room and inquires as to the purpose of their visit.
- Refers customers to the appropriate department, notifies the employee concerned that a customer is waiting and introduces customers to the salespeople.
- Communicates with inquirers and visitors in a professional, friendly and effective manner.
- Acquires basic knowledge about the dealership, in order to be able to respond to inquiries for general information.
- Obtains basic demographic information on every customer, using a follow-up file, a computer system, a check-list or any other method established by the dealership.
- Records data in a customer tracking system and prepares weekly reports on potential customers for management.
- Does word processing, inputs data to update certain computerized files and files or photocopies documents.
- Opens the mail and forwards it to the individuals concerned.
- Performs office tasks, on request.
- Maintains a professional appearance and a tidy workstation.
- Performs other tasks, based on management requirements and instructions.
Qualifications
