What are the responsibilities and job description for the School Clerk (195) (Anticipated Vacancy 2025-2026) position at Paulding County Schools?
Thank you for your interest in our School Clerk (195) position
Job Summary:
The School Clerk (195) is a vital and supportive member of the PCSD team, working collaboratively with educators, support staff, and administration to achieve the shared goal of ensuring all students receive the education they need to succeed both today and tomorrow. This role is performed within a school environment, overseen by the school principal, where teamwork and dedication to student success are paramount.
All staff are expected to fully adhere to the ethical standards set forth by the Georgia Professional Standards Commission, continuously demonstrating a strong understanding of the tasks and responsibilities their roles require. Moreover, they must embody the core belief that every action we take is driven by a commitment to the best interests of our students.
JOB DESCRIPTION
Position Title: Attendance/Office Clerk-All Levels
Salary Schedule: PCSD Classified
Department: School
Job Code: 243000
Reports To: Principal
Work Schedule: 195 days/7.5 hr.
Grade/Level: C-1
FLSA: Non-Exempt
Primary Function: Ability to perform clerical duties related to student attendance accounting and record-keeping to assure accurate average daily attendance (ADA) reporting. Ability to serve as liaison between students, parents, and staff regarding student attendance and discipline. General knowledge of district attendance policies, procedures, rules, and regulations
Working Conditions:
Physical Demands:
School Office Environment
Dexterity of hands and fingers to operate a computer keyboard
Constant interruptions
Hearing and speaking to exchange information in person and on the telephone
Seeing to read a variety of materials
Sitting for extended periods of time
Bending at the waist, kneeling, or crouching to file materials
Qualifications:
Minimum of high school diploma or GED
Two (2) years general clerical experience involving record-keeping and frequent public contact
The Board of Education and the Superintendent may accept alternatives to some of the above requirements.
Essential Functions:
Verify excused and unexcused absences
Prepare various attendance records
Review attendance data, records, and reports for completeness
Process and verify student absence and excuse information from parents for completeness
Operate and maintain the automated attendance calling system daily
Prepare, distribute, collect, and process forms and applications required for attendance accounting and record-keeping
Generate related computerized lists and reports
Operate a variety of office equipment including a computer, calculator, fax machine, copier, and typewriter
Establish and maintain filing techniques
Serve as liaison between students, parents and staff regarding student attendance, discipline, district attendance policies, procedures, rules, and regulations
Maintain records and prepare reports
Learn methods, procedures, policies, and terminology used in accounting for student attendance
Interpret, apply, and explain rules, regulations, policies and procedures
Meet schedules and timelines
Participate in training programs to improve individual skills and proficiency related to the assignment
Follow federal and state laws, as well as school board polices
Perform other duties as assigned by Superintendent or designee
Applicants will be selected for interview. Please do not contact local schools.
- It is the policy of the Paulding County School District not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service.
- Vacancies posted for a minimum of ten (10) calendar days. Emergency vacancies posted for a minimum of five (5) calendar days.
- The Paulding County School District uses the E-Verify system to verify eligibility for employment in the United States.
