What are the responsibilities and job description for the Finance and Administration Specialist position at Paws Humane Society?
The Finance and Administration Specialist at Paws Humane Society will take the lead on advanced financial management and human resources functions, ensuring the organization operates efficiently and in compliance with nonprofit regulations. This position is critical for maintaining accurate financial records, processing payroll, and managing employee lifecycle processes.
Key Responsibilities
Financial Management
- Manage all accounting functions using QuickBooks Online, including reconciliations, journal entries, financial reporting, and budgeting.
- Prepare monthly, quarterly, and annual financial statements for leadership and board review.
- Oversee accounts payable and receivable, ensuring timely and accurate recording of transactions.
- Track and report on restricted and unrestricted funds and grants, ensuring grant compliance and proper allocation of donations.
- Develop, manage, and monitor budgets in coordination with Executive Director.
- Assist with annual audits, including preparing financial documents and responding to auditor inquiries.
- Ensure compliance with nonprofit financial regulations, including filing Form 990 and related reports.
Payroll
- Process bi-weekly payroll using ADP, ensuring accuracy and compliance with tax regulations and deadlines.
- Oversee employee onboarding and off boarding, ensuring all required documentation and system setups are completed accurately.
- Maintain up-to-date employee records, including benefits enrollment, contracts, and compliance documentation.
- Administer employee benefits, coordinating open enrollment and assisting with employee questions.
- Ensure compliance with federal, state, and local employment laws, including wage and hour laws, tax requirements, and reporting standards.
Compliance and Policy Development
- Develop and enforce financial policies and procedures to ensure compliance with nonprofit best practices.
- Provide accurate and timely financial and HR data to leadership for strategic decision-making.
- Stay updated on changes in nonprofit accounting standards, payroll regulations, and employment laws.
Qualifications
Education and Experience
- Bachelor’s degree in accounting, finance, human resources, or a related field.
- Minimum of 3 years of experience in advanced accounting and payroll management.
- Experience with QuickBooks Online and ADP payroll systems preferred.
- Nonprofit accounting experience or familiarity is strongly preferred.
Skills and Competencies
- Strong proficiency in financial management, including budgeting, reporting, and compliance.
- Comprehensive understanding of payroll and HR processes, with a focus on accuracy and regulatory compliance.
- Exceptional organizational and analytical skills with strong attention to detail.
- Proficiency in Microsoft Office Suite, especially Excel, and accounting software.
- Ability to handle sensitive information confidentially and professionally.
Job Type: Full-time
Pay: $15.00 - $18.00 per hour
Expected hours: 32 – 40 per week
Benefits:
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Microsoft Excel: 1 year (Preferred)
- Accounting: 3 years (Preferred)
Ability to Commute:
- Columbus, GA 31907 (Required)
Ability to Relocate:
- Columbus, GA 31907: Relocate before starting work (Required)
Work Location: In person
Salary : $15 - $18
