Executive Assistant

Seeking High-Level Operations and Administrative Professional

The ideal candidate -

• Excels in high a pressure environment and enjoys challenges.
• Highly organized, systemized, attention to detail.
• Requires little direction to create systems and implement and integrate ideas in a streamlined & logical fashion.
• Highly skilled at prioritization for time-sensitive situations
• Is solution orientated and exceptional problem solver
• Technologically progressive, capable of learning new technology quickly
• Is able to keep a positive outlook and has a growth-based mindset
• Key attributes include a professional demeanor, a positive attitude, and superior people skills.
• This person is able to prioritize tasks, projects and meet deadlines.

Executive Assistant Responsibilities

The primary responsibility is to support the needs of the COO in such a way he is receiving an unrivaled level of service. Responsibilities include assisting with projects as assigned. Additionally, this position will ensure the office is tidy, professional. Other responsibilities include sorting mail/email, answering phone calls, managing office supplies and logging receipts, and entering information into our database. Computer skills and writing proficiency is a must.

Executive Assistant Additional Responsibilities

• Preparing financial statements, reports, memos, invoices letters, and other documents.
• Answering phones and routing calls to the correct person or taking messages as needed.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Prepare and ensure all Listing presentations and contract documents.
• Interface with buyer agents, sellers to coordinate showings, if needed.
• Managing travel arrangements as needed.
• Performing office duties that include ordering supplies and managing a records database.
• Experience with virtual meetings if needed.
• Opening, sorting, and distributing incoming faxes, emails, and other correspondence.
• Provide general administrative support.

Executive Assistant Requirements

• Proven experience as an executive assistant or other relevant administrative support experience.
• Must have some experience with residential and/or commercial property administration.
• In-depth understanding of the entire MS Office suite.
• Bachelor’s degree preferred, but not required.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.

Benefits

· 401(k)

· Dental insurance

· Health insurance

· Life insurance

· Paid Leave

· Holiday Pay

· Vacation

· Vision insurance

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person