What are the responsibilities and job description for the Billing Specialist position at PayneCrest Electric?
Headquartered in St. Louis, Missouri, PayneCrest Electric, Inc. has been an established leader in providing solution-oriented industrial, commercial, and telecom electrical contracting services for large, complex, engineering-intensive projects for almost 70 years.
Servicing an impressive array of Fortune 500 end-users and multinational corporations, PayneCrest Electric, Inc., is ranked in the top 50 of national electrical contractors (through Engineering News-Record) with over $200M in annual revenue and active project work throughout the country.
We are seeking a professional, energetic candidate who has what it takes to support our Project Managers' billing needs on multi-million-dollar projects. The perfect candidate values a fast-paced work environment and is adaptable to taking on new tasks.
Essential Functions & Capabilities:
Prepare and process billings for various Project Managers and prepare and include all required documentation; 2nd and 3rd tier lien waivers, MBE/WBE reporting, Job cost backup.
- T&M billing tasks; Monitor incoming work orders, Tabulate and verify job costs on work order and in Vista, Ensure labor rates and tool rental rates are current/accurate, Ensure markups for profit/overhead are accurate.
- Adjust billings/receivables as directed by Accounting Manager or Project Manager.
- Review contracts for billing requirements (forms, due dates, rates, etc.), Submit billings to customers based on specific requirements, including use of customer portals.
- Set up and maintain job information in Vista, including phase codes, cost estimates, billing templates, contracts, change orders, and job closings; managing the job billing cycle from start to finish.
- Develop and maintain a schedule to keep billings and accounts receivable current.
- Manage routing of contracts by working with Project Managers, Accounting team, customers and insurance broker to ensure contracts are processed in a timely manner.
- Prepare/process job cost adjustments as directed by Project Manager or Accounting Manager.
- Assist Project Managers with custom reports from Vista.
- Assist Accounting Manager with monitoring under billed jobs.
- Additional duties as directed by the Accounting Manager.
Critical Competencies:
- Organized and detail oriented.
- Ability to multi-task and complete work efficiently by prioritizing tasks.
- Professional attitude.
- Team player- eager to help where needed with enthusiasm.
- Ability to work in a busy, fast-paced environment.
- Excellent verbal and written communication.
Qualifications:
- Minimum of 3 years in a billing position.
- Bachelors or Associates degree preferred.
- Construction industry experience required.
- Proficient in Microsoft Office applications; Vista (formerly Viewpoint) experience a plus.
Position Details:
- Position is located at PayneCrest Electric St. Louis office.
- Schedule is Monday-Friday, 40 hours/ week.
- This position reports to the Accounting Manager.
- Competitive hourly rate, commensurate with experience.
- Annual discretionary bonus opportunity.
- Competitive benefits package including health, dental, vision, 401(k) with industry-leading company match, flexible spending accounts, PTO, deductible reimbursement, fitness club memberships, etc.
We are proud to be an EEO/AA employer M/F/D/V.
