What are the responsibilities and job description for the Administrative Assistant to VP of Operations position at Payroll Solutions?
What's the role?
Responsible for assisting Management, primarily VP Operations with activities related to business development, account management, and marketing initiatives. This includes:
- Creation of customer presentations and both internal and external data projects; requires heavy focus on data and analytics.
- Preparation for all customer meetings, including reservation of training rooms and/or coordination of client on-site demonstration or trainings.
- Email organization and assisting with responding to important matters as needed.
- Schedule organization for VP Operations and Management team including meeting scheduling.
- Attend and take meetings notes, including but not limited to 1:1 calls with new customer opportunities.
- Creation and editing of reports.
- Assist with New Customer onboarding tasks.
- Project Management.
- Assisting with lead generation and for Account Managers, including creating email blasters, creating lead lists, and analytics reporting.
What experience and skills do I need to be successful?
- Solid teamwork skills.
- Very adaptable - responds effectively to changes in situation or information; ability to influence others and build consensus using good written and verbal communication skills.
- Accuracy and attention to detail.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office applications.
- High School diploma or equivalent.
- Minimum of three years of professional sales and/or administrative assistant experience required.
- Strong data analytics skills and prior experience utilizing them in a business setting.
- Minimum of one year experience in Human Resources, Payroll, or HCM.
- Payroll Service Bureau experience a plus.
- HubSpot and/or NetSuite experience a plus.
Great Perks and Benefits:
Some major perks we offer are long-term job stability, work-life balance to support raising a family, and significant opportunity to grow your career within the company. In addition:
- Onsite, hybrid, or remote work arrangements.
- Competitive medical, dental, and vision insurance plans.
- FSA/HSA account options.
- Paid Time Off (PTO).
- 401k employer matching program to save for retirement.
- Tuition reimbursement and professional growth opportunities through continuing education.
- Supplemental insurance options for life, AD&D, STD, LTD, and critical illness.
- Bonuses for helping with business development leads.
- Incredible potential for upward mobility and career growth.
What's the schedule?
This role supports our office hours of Monday-Thursday 9a-4p.
How do I join?
First step is applying with your resume. Qualified candidates will then complete a phone screen with HR, followed by an interview with the Payroll Solutions leadership.
What else are you hiring for?
See all Payroll Solutions' openings on their website or reach out to our Lead Recruiting Partner, Lisa Zautke, on LinkedIn.
More about Payroll Solutions:
Payroll Solutions is part of the MBE CPAs affiliate group. The team includes HCM and payroll professionals who implement HCM products and process payrolls for 1000 clients. We are a proud partner of the isolved HCM suite with 19 office locations including 13 in Wisconsin in Black Earth, Door Country, Fort Atkinson, Mauston, Marshfield, Portage, Reedsburg, Sauk City, Sun Prairie, Tomah, Wausau, Wisconsin Dells-Lake Delton, and our corporate headquarters in Baraboo plus offices in Phoenix, Goodyear, and Chandler, Arizona, in Scottsbluff and Kimball, Nebraska, and Durango, Colorado.
