What are the responsibilities and job description for the Administrative Assistant (Events Coordinator) position at PCH, Inc.?
As a member of our hospitality team, the primary role of a Banquet Administrative Assistant is to provide efficient administrative support to the Banquet department, help streamline operations, and assist the Maitre d' to ensure a smooth operation of banquet services. This role is responsible for securing Banquet Event Orders for scheduling purposes, processing and posting banquet checks, and following closing procedures. This role will also update the Banquet checks daily, maintain office supplies inventory, and order additional labor from staffing agencies when required. This role requires excellent organizational and time management skills, strong attention to detail, effective communication abilities, and proficiency in various software and office tools.
- Efficiently and knowledgeably operate NGS (Next Generation System), a specialized software used for managing banquet operations.
- Secure Banquet Event Orders (BEOs) for scheduling purposes, ensuring that all event details are accurately recorded.
- Follow closing procedures diligently, ensuring that all aspects of banquet events are handled smoothly and professionally.
- Update and process Banquet checks daily with actual guest counts, and promptly make any necessary additions or deletions to maintain accurate records.
- Collaborate with the Maître d to review closing procedures and accounts as needed, addressing any discrepancies or issues that may arise.
- Maintain effective communication with the Sales / Catering staff to obtain up-to-date scheduling information and promptly address any changes or adjustments.
- Produce comprehensive Progress Reports on a weekly basis, tracking budgeted versus actual performance to provide valuable insights for improvement.
- Attend Banquet Event Order (BEO) meetings as required, contributing insights and ensuring a smooth flow of information.
- Monitor and maintain office pars, proactively ordering supplies when needed to support efficient banquet office operations.
- Utilize systems effectively to input daily event information, keeping it up-to-date and making necessary edits when required.
Renaissance Birmingham Ross Bridge Golf Resort and Spa is widely recognized as one of the finest resorts in the Birmingham area and all of central Alabama. Affectionately known as "The Castle", the resort has recently undergone a beautiful renovation, a pool expansion, and the onsite golf course is the fifth-longest course in the world and a
destination for golfers from around the world. The event spaces include 18 event rooms, over 25,000 feet of space, and a capacity of over 1,000 in the largest room. The resort hosts a wide array of weddings, corporate meetings, social events, and much more! As a part of the PCH Hotels & Resorts portfolio, Ross Bridge associates enjoy a comprehensive benefit package and a wide array of perks and discounts, including :
Join the PCH Hotels & Resorts team, where we believe in providing "hospitality with heart & soul"!
Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
