Administrative Assistant

The future you want is within reach. At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can help you build a career you're proud of. This position would sit out of our Tempe, AZ office and will provide support to our Arizona operations team. Here's how an Administrative Assistant for our Civil Infrastructure office contributes to our team: Responsibilities Supports day-to-day operations by performing administrative tasks for manager, department, or team. Manages email and calendars on behalf of others. Scheduling and organizing Department Meetings, take Meeting Minutes & Distribute to the appropriate teams Assist with Project Start Up; collection of Project Data Sheets, set up project in System, send out Subcontracts, assist with Estimate and Proposal reviews Assist with Time & Material tracking, invoices, timesheets, Forecasting, Safety Inspections and Reports Collaborate with Departments in the District such as Marketing and Communications, HSE, Estimating and Accounting Assist with Manager Company Credit Card reconciliation and Department’s Expense Submissions to Accounting Internal and District Presentations, assist with Mid Year and Year End Planning Develops and maintains customer-focused relationships with all stakeholders Ensures appropriate document control and compliance through filing, composing, and editing documents and reports for District office and SP Department Assists with planning meetings and events, including arranging for catering, booking locations, and distributing information Arranges travel, hotel, and car reservations and preparing travel itinerary Orders office supplies for department as requested Supports mail distribution and courier requests. Answers telephone calls and takes messages for manager, department, or team members Reception Coverage. Greet visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. Mentors and coaches' entry level administrative support staff. Qualifications High school diploma. Associate or bachelor’s degree, diploma or certificate in office administration program considered an asset. 3 years of experience as an administrative assistant. Excellent verbal, written and interpersonal communication skills. Ability to prioritize tasks and adapt to change. Ability to act with discretion when handling confidential information. Ability to effectively handle difficult situations and remain calm under pressure. Ability to develop and maintain effective stakeholder relationships. Ability to create, edit, proofread, and format documents/presentations. Must be comfortable using various and new software applications to function within the Business Systems of PCL Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote. PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams. The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status. PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you'll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs. Should you require an accommodation during the application process, please contact us at careers@pcl.com with the position and location you are interested in. Together, we can build success and a better future. Let’s get started! Employee Status: Regular Full-Time Company: PCL Construction, Inc. Primary Location: Tempe, Arizona Job: Administrative Assistant Requisition: 7806