What are the responsibilities and job description for the Associate Director of Admissions position at pcom?
Job Title: Associate Director, Admissions
Department: Admissions
FLSA: Exempt
Location: Philadelphia, PA
POSITION SUMMARY
The Associate Director of Admissions serves as a primary facilitator of select program Faculty Committees on Admissions and provides admissions/recruitment support for other academic programs as assigned. Planted with the Recruitment team vertical, this individual participates in the development of recruitment and enrollment strategies for the DO and Graduate Programs, primarily in service to the Philadelphia campus.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The successful incumbent will perform the following duties, with or without reasonable accommodations:
• Manages the overall process of affiliation and articulation agreements.
• Responsible for the coordination of the application process for the programs on the Philadelphia campus and provides admissions process support for all academic programs as assigned.
• Represents the institution and all of its programs at graduate and professional school fairs, private fairs, open houses, information sessions, online webinars, chats, and networking events either alone or with faculty and/or program chairs.
• Meets with pre-health advisors and speaks to pre-health groups at undergraduate/graduate institutions.
• Organizes, conducts and oversees candidate interview processes for select academic programs.
• Organizes, develops and tracks virtual, on-campus and off-campus recruitment activities for the Office of Admissions, supporting all academic programs on the Philadelphia Campus.
• Promotes, selects and provides training, mentoring and support to Student Interviewers. Works in conjunction with GA and SGA. Leads the agreement meetings.
• Develops both electronic and written correspondence to prospects, applicants, admits, and confirmed applicants through email, the CRM platform and other communication channels.
• Coordinates selection process and training of Student Members for select Faculty Committees on Admissions.
Trains and orients new Faculty Committee on Admissions Members.
• Develops relationships and communication with all graduate program directors and supports them in their admissions decision making processes.
• Reviews, analyzes, and rates applications of students applying for admission.
• Counsels prospective students for all programs.
• Conducts information sessions for visitors, and may conduct campus tours.
• Implements the approved student recruitment plan for the assigned campus and works closely with all admissions staff regarding admissions functions and processes requiring coordination between campuses.
• Works collaboratively with Admissions leaders and team members to identify technical opportunities for improving system efficiency. Engages with Higher education professional organizations to identify new trends, best practices, and opportunities to streamline.
• Participates in continuing education, professional organizations, seminars and workshops, reading current literature and maintaining professional contacts in the community.
• Maintains statistical data regarding campus/program applicant pool from inquiry to matriculate (all stages of admissions funnel). Prepares reports and presents applicant data to Committees as needed.
• Provides ongoing training and support to department team members and FCA members.
• Maintains confidential records.
• Performs other duties as assigned.
POSITION REQUIREMENTS
Education
• Bachelor’s degree (B.A. or B.S.) or equivalent combination of education and experience required; a Masters preferred.
Experience
• A minimum of five years’ experience working in Admissions or related fields, preferably in a graduate or professional school setting. Preferred experience with CRM software and project management.
• Minimum seven years in higher education
Desired Core Competencies
• Strong analytical and communication skills, both verbal and written, are required. In addition, the ability to work in a collaborative environment is essential; must be comfortable working with different teams at various levels of a business and have excellent organizational skills.
• Flexibility and multitasking skills allow this individual to prosper.
• This position should anticipate change and ensure the organization is positioned to succeed. Must have the ability to meet deadlines, handle and prioritize simultaneous requests, and manage laterally and upwards. Must have a commitment to work effectively with a diverse constituency.
• The PCOM Admissions team seeks members who exemplify the following durable skillsets: creativity, persuasion, collaboration, adaptability, and emotional intelligence.
Additional Requirements
• Valid driver’s license and good driving record with no restrictions.
• Ability to travel for attendance as outlined in above responsibilities during the week/weekend; some evening work is occasionally required.
Salary Range: $65,000 - $73,000
Salary : $65,000 - $73,000
