Bookkeeper/Secretary to the Coordinator of Adult Education

Pulaski County Special School District

Bookkeeper/Secretary to the Coordinator of Adult Education (5204)

• Two (2) years accounting/bookkeeping experience or business related degree
• Two (2) years of experience with Microsoft Office including Excel
• Excellent communication skills - oral and written
• Experience with APSCN Financial Management System preferred
• School bookkeeping experience preferred

REPORTS TO: Coordinator of Adult Education

JOB GOAL: Perform efficient daily secretarial and bookkeeping functions related to

Adult Education.

PERFORMANCE RESPONSIBILITIES:

1. Perform the management, accounting, disbursements, and reporting functions

related to school activity funds as outlined in the Business Procedures Manual.

2. Prepare and maintain accurate accounting for activity, instructional, vocational,

capital outlay, federal and textbook.

3. Review and record Activity Fund transactions in APSCN daily.

4. Ensure receipts are issued at the time funds are received and bank deposits are

made.

5. Responsible for issuing and maintaining a record of all receipt books used in

school.

6. Submit weekly reports to the Business Office Activity Fund Accountant for

monthly reconciliation.

7. Prepare all requisitions and warehouse requests.

8. Prepare all personnel recommendation forms with the budget string coding.

9. Maintain, collect, review and submit bi-weekly payroll (timesheet) information

and Personal Activity Report (PAR) to the Coordinator of Adult Education and the

Business Office Payroll Department.

10. Arrange for maintenance of office machines.

11. Help maintain a positive school image through phone calls, producing fliers and

business cards.

12. Order supplies for teachers and janitors and manage the supplies and requests

for supplies.

13. Maintain a positive working relationship with co-workers and supervisors

14. Maintain excellent customer service (Phone Etiquette, Email Etiquette and Person

to Person).

15. Possess knowledge of Adult Education and its programs and locations. (Be able

to refer students to various locations.)

16. Help with maintaining the entrance and safety of the building.

17. Call in work orders to fix repairs as needed to keep the building in good working

order.

18. Perform other related duties as assigned.

TERMS OF EMPLOYMENT:

Page 2 of 2

Salary Range: Range 6 - Support Staff Hourly Salary Schedule ($13.30hr. - $25.18/hr.

depending on relevant experience)

Length of Contract: 244 contract days

FLSA Status: Non-exempt

Personnel Status: Classified

Benefits Eligible: Yes

EVALUATION:

Performance of this job will be evaluated according to provisions of the Board's policy

on Evaluation of Support Staff Personnel.

APPLICATION PROCEDURE:

Interested and qualified applicants should submit an online application at

www.pcssd.org. Personnel currently employed by the district who meet the necessary

qualifications may apply by submitting an online District application.

APPLICATION DEADLINE: February 9, 2025 (or until filled - emergency posting)

PCSSD does not discriminate on the basis of age, disability, race, color, national origin,

or gender in any service, program, or activity (including in admission, access,

treatment, employment, or vocational opportunities).

Job Types: Full-time, Contract

Pay: $13.30 - $25.18 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• North Little Rock, AR 72117: Relocate before starting work (Required)

Work Location: In person

Salary : $13 - $25