What are the responsibilities and job description for the Administrative Assistant position at Peabody Properties, Inc.?
Peabody Properties, seeks an experienced Administrative Assistant for an apartment community located in Providence, RI. The Administrative Assistant’s role is to assist the efficient operation of the site’s Management Office by answering all calls courteously, while expediting all resident-related issues to the appropriate staff.
Requirements of the Position:
- Answers all calls promptly and courteously. Refers to appropriate staff.
- Opens incoming mail and distributes to appropriate staff.
- Accepts orders for maintenance problems/repairs. Completes work order form and gives to Service Manager for timely completion.
- General office filing.
- Prepare memorandums outlining and explaining administrative procedures and policies to staff and monitors compliance.
- Direct preparation of records such as agenda, notices, minutes, and resolutions for Board meetings.
- File and maintain Association documents and records. Create and maintain database and spreadsheet files.
- If needed, provides assistance and/or coverage at other sister sites within the company portfolio.
- Performs other duties as may be assigned to facilitate effective site operations.
- Ability to take initiative and be self-motivated.
- Excellent customer service skills a must.
- Bilingual English/Spanish
Education and Experience
- High School Diploma or GED
- Minimum of 3 years business experience providing clerical and administrative support.
- Knowledge of Onesite
- Proficiencient with Microsoft Word, PowerPoint, and Excel.
Compensation and Benefits:
Peabody Properties offers competitive pay along with a rich benefits package that includes, but is not limited to, medical, dental, 401(k), Short-Term Disability, life insurance, Employee Assistance Programs (EAP), paid time off, paid holidays, paid training, tuition reimbursement, wellness programs, employee referral bonuses, and flex spending.
EEO Statement:
Peabody Properties, Inc. is an Equal Opportunity Employer and is committed to workforce diversity. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, gender identity, sexual orientation and other legally protected characteristics. If you require a reasonable accommodation because of a disability for any part of the employment process, please e-mail our Talent Acquisition Manager and let us know the nature of your request and your contact information. Smoke-free workplace. Drug-free work environment.
Peabody Properties participates in E-Verify.
