What are the responsibilities and job description for the Service Manager position at Peabody Properties, Inc.?
The Service Manager performs routine, preventive and emergency maintenance for the site promptly and efficiently to assure the best living standards possible and a safe and sanitary environment for the residents of the building at all times. Reliable vehicle is required for this position. Positon is based in Basking Ridge, NJ.
ESSENTIAL FUNCTIONS OF POSITION
- Performs routine and preventive maintenance on a scheduled basis according to PPI standards utilizing an approved maintenance chart; updating chart on a daily basis
- Informs VP/Senior Property Manager, Property Manager and Corporate Office when emergency situations occur, i.e., fire damage, flood damage, windstorm damage
- Communicates regularly, if not daily, with Property Manager to keep them abreast of site/staff situations
- Performs/assigns work orders timely (non-emergency usually 24-48 hrs. maximum; emergency immediate response up to a 30 minute maximum) and documents information clearly, completely and accurately on work order form
- Prepares/assures that vacated apartments are prepared for re-rental as quickly as possible (usually within 48 hours)
- Performs/assures necessary seasonal grounds maintenance including, but not limited to, snow/ice removal, pruning of trees/shrubbery, mowing of lawns, planting, etc. If seasonal help is hired, supervises such help to ensure work meets PPI standards
- Maintains an up to date inventory of equipment and supplies; provides such information to the Property Manager for integration into the overall site inventory
- Determines supplies/equipment/services needed and makes recommendation on same to Property Manager and/or VP/Senior Property Manager for purchasing
- Maintains the workshop, utility rooms and mechanical rooms (i.e. ensures the rooms are clean, orderly and equipment is operating at 100% efficiency and cleaning supplies and repair parts are adequately stocked)
- Repairs/replaces major appliances as required or makes arrangements with professional technicians or other in-house staff if not capable of repairing
- Obtains 3 proposals for all work being contracted out for maintenance work, supplies, painting, etc.
- Assigns work orders to maintenance personnel, if applicable, including follow-up to ensure proper completion in a reasonable length of time
- Trains all onsite maintenance and janitorial personnel, if applicable
- Walks/inspects common areas building/property on a daily basis to assure that there are no problems including mechanical rooms, i.e. boilers, electrical rooms, machine rooms
- Demonstrates a professional and courteous manner at all times with co-workers, supervisors and residents
- Provides coverage at other properties when requested
