What are the responsibilities and job description for the Medical Records and Admissions Coordinator position at Peabody Retirement Community?
Peabody Retirement Community is seeking a Medical Records & Admissions Coordinator to join our team. The Medical Records & Admissions Coordinator will perform all general and specially designated clerical duties in support of operations and quality customer service, with adherence to guidelines and departmental policies and procedures.
Position Summary :
The Medical Records & Admissions Coordinator is responsible for
Maintaining medical records in accordance with federal and state guidelines, as well as our established policies and procedures, to assure that a complete medical records program is maintained.
Conduct admission process with the resident and / or responsible party obtaining all required consents and documentation prior to, or upon, arrival.
Job Duties :
Admissions Coordinator Duties :
Conducts admission interviews with the resident and / or responsible party, obtaining all required financial data, signatures, pertinent social information and medical information, attending physician information, and other pertinent and required documentation prior to admission.
Reviews all admission related paperwork with the resident and or / responsible party including Medicare Part A coverage and non-coverage procedures. Maintains all non medical record related paperwork in an admissions file for each resident.
Maintains complete confidentiality regarding admission information and resident records.
Assists in coordinating admissions / transfers / discharges with other departments.
Ensures that the resident, family, and responsible person are fully informed of the resident’s personal and property rights.
Medical Records Coordinator Duties :
Receive and follow work schedule / instructions from your supervisor and as outlined in established policies and procedures.
Assist in organizing and completing medical records section in accordance with established policies and procedures.
Develop and maintain a good working rapport with intra-departmental personnel to assure that medical records can be properly maintained.
Collect, assemble, upload documents to the resident electronic health record (EHR) as required.
Ensure incomplete records / charts are returned to nursing service for correction.
Abstract information from records as authorized / required for insurance companies, Medicare, Medicaid, VA, etc.
Perform miscellaneous duties pertaining to medical records and assist business office personnel as required / directed.
Assist in admission, transfer and discharge procedures as necessary.
Answer telephone inquiries concerning medical records functions. Prepare written correspondence as necessary.
Retrieve medical records when requested by authorized personnel, i.e., physicians, nurses, government agencies, etc.
Other related duties and responsibilities that may become necessary or appropriate to meet the administrative needs of the facility.
Attend and participate in in-service educational classes and on-the-job training programs as scheduled.
Report all unsafe / hazardous conditions, defective equipment, etc., to your supervisor immediately.
Maintain confidentiality of all pertinent resident care information to assure that resident rights are protected.
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