EX2 - Chief Financial Officer

Peach Tree Health is a federally qualified health center (FQHC) providing comprehensive patient-centered primary care services including medical, dental, substance abuse treatment, mental health, and outreach services to low income, multi-ethnic, uninsured, and underinsured populations.

The Chief Financial Officer (CFO) reports directly to the Chief Executive Officer (CEO) and is a member of the Executive Team. Primary responsibilities include ensuring the financial health of the organization, including regulatory compliance. The CFO oversees all business functions, accounting and finance, budget, purchasing, compliance auditing and financial reporting to regulatory agencies and committees of the organization.  In collaboration with the Executive and Leadership team the CFO will develop and implement strategies across the organization that meet the financial objectives and mission statement of Peach Tree.

Essential Functions

•  Affect the success of the organization through the establishment and management of all financial budgeting, business, operational and financial planning processes for the organization, in partnership with the Controller.
•   Ensure the effective development and day to day management of systems and processes associated with accounting, billing, reporting, and decision support.
•   Provide expert support and financial stewardship for the organization. Ensure risks and issues which may affect the financial health of the organization are identified, addressed, and remedied.
•   Ensure the organization's leadership, including its Board of Directors, is supported with timely and accurate planning, budgeting, accounting, and reporting of financial and operational outcomes.
•   Secure satisfactory performance of the HRSA Financial Requirements for FQHC’s.
•   Ensure that all financial, accounting, and administrative policies, functions, systems and processes are performed consistent with all generally accepted accounting principles (GAAP) as well as within the highest professional, ethical, and legal standards.
•   Establish and/or measure business and operating compliance with all internal policies and practices, as well as local, state and federal laws and regulations.
•   Establish and ensure collaborative, supporting relationships within the organization.
•   Establish and maintain positive, effective relationships with key resources, including the HRSA (Health Resources and Services Administration), Bureau of Primary Health Care, state agencies and funding sources, banks, lenders, regulators, audit firms, and related external resources.
•   Implement and uphold all policies of the organization and ensure that all operations are consistent with the stated mission and direction set forth by the Board of Directors.
•   Foster a workplace that results in the development of a high performing team. Recruit, develop and inspire a highly effective team of financial and operational professionals. Ensure that all staff are properly coached and directed, and that clearly defined measurements of performance and rewards are utilized to enhance individual and organizational effectiveness.
•   Proven skills in coordinating with leadership teams developing budgets, policies, accounting systems and programs that are fiscally sustainable.

Requirements

•   Ability to provide leadership & establish commitment to the development and implementation of financial strategies, plans, policies, and business initiatives.
•   Demonstrate a high level of skill at building relationships and strategic partnerships.
•  Demonstrate a strong financial acumen. Analyze, synthesize, and communicate complex data, financial data, and related issues in an accurate, objective and straightforward manner.
•   Demonstrate a high level of problem-solving skills. Demonstrate the ability to make critical decisions supported by substantial analysis and critical data-based decision making.
•   Ability to provide a high level of personal direction, leadership and coaching to management and staff.
•   Ability to effectively manage conflict, promote change and growth, and inspire high standards of performance.
•   Demonstrate interpersonal savvy and influence skills with the organization's leaders, banks, regulators, vendors, auditors, and related external entities.
•   Ability to build consensus and focus within the overall organization as well as among various business resources and strategic partners.
•    Ability to recruit, develop and direct a high performing team.
•  Ability to travel throughout the region to monitor overall enterprise performance and activity, and to establish relationships with key resources and affiliates. • Ability to use and understand technology necessary to collect, retain, analyze and report critical, requisite information related to human resources, payroll, benefits, and related matters routinely and creatively.
•   Ability to communicate throughout all levels regularly and effectively within the organization in written, verbal, and presentation formats.

Work Experience

Demonstrated success in the role of senior financial executive with a comparable or larger sized organization. Progressive work experience in developing and overseeing large complex budgets, accounting and financial performance of an organization, providing financial management leadership with direct reporting to, CEO, and/or a Board of Directors. At least two (3) years of previous experience directing multi-departmental operating and capital budgets required. Proven experience working with information technology to manage finance and accounting software packages preferred. Experience working in FQHC, non-profits and health care preferred.

Education

Bachelor’s Degree from an accredited four-year college or university in business, public administration, accounting, or a related field. CPA and/or MBA preferred.

Skills

Speaking, Active Listening, Reading Comprehension, Time Management, Writing, Critical Thinking, Negotiation, Judgment / Decision Making; Complex Problem Solving; Management of Personnel Resources; Management of Financial Resources

Examples of Duties

The following reflects the essential functions for this job but does not restrict the tasks that may be assigned. The CEO may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

Strategy and Vision, Financial Planning:

•    Leads the financial strategic planning and vision for the organization.
•    Participates in strategic planning and new business evaluation.
•    Contributes as a strategic thought partner to the CEO and the Executive Team.
•    Staffs the Finance Committee of the board of directors and develops short, medium, and long-range financial plans and projections for the committee and at the direction oof the CEO.
•    Oversees cash flow planning and ensures availability of funds.
•    Provides statistical analysis of past, present, and projected financial positions of proposed operating decisions for use in planning and makes recommendations that minimize financial risks and protect corporate assets.
•    Develops and utilizes forward-looking, predictive models and financial analysis to provide insight into the organization’s operations and business plans.
•    Participates on the Executive Team to provide financial and administrative leadership and oversight for business planning, alignment of strategic goals and financial performance measures.
•    Oversees purchase of appropriate insurance products, including Directors and Officers, Malpractice, General Liability and Property, and Workers’ Compensation. (Editorial - HR does this function at Peach.)
•    Represents the company to financial partners, including financial institutions, investors, auditors, etc.
•    Keeps CEO informed of overall financial health of the organization, financial issues that pose opportunities or threats to the organization and provides recommendations for addressing current and forecasted issues.

Financial Policies and Procedures:

•      Ensures maintenance of appropriate internal controls and financial  procedures.
•      Ensures legal and regulatory compliance regarding all financial functions.
•      Understands and adheres to Peach Tree’s Corporate Compliance Program.
•      Oversees wage and hour compliance. (Editorial – HR performs this function at Peach)
•      Ensures appropriate policies and procedures are written, updated, and monitored for areas of responsibility.
•      Oversees all grant expenditures and reporting requirements, leads or participates, as directed by CEO, in all grant applications

Budgeting:

•      Coordinates development and monitoring of budgets. Directs annual operating and capital budgeting process as well as periodic revisions. Prepares budget information for grant proposals and strategic management initiatives.
•      Monitors all budgets for income and expense compliance. Prepares internal financial reports regularly (monthly, quarterly, etc.) and special financial reports as needed.
•      Develops financial business plans and forecasts.
•      Participates in the evaluation of employee benefits.

Revenue Generation, Income Life Cycles, Reserving:

•      As part of accounts receivable management, oversees revenue cycle management and oversees root cause analyses on revenue cycle issues.
•      Analyzes contractual allowances and projects net patient revenue.
•      Oversees cash, investment accounts and asset management, as well as banking relationships.
•      Develops projections for expected monthly revenue from patient visits and completes comparative analysis to actual monthly revenue.
•      Assures Peach Tree maximizes revenue from payers and patients by maximizing billing rates and collections in accordance with state and federal guidelines.

Oversight of Accounting, Payroll and Purchasing:

•       Oversees all financial accounting, including financial statement  presentation, accounts receivable, and accounts payable management.
•      Ensures proper maintenance of accounting systems. Maintains bookkeeping system sufficient to produce a clear audit trail and to comply with funding source requirements.
•      Oversees Finance and accounting, including Billing, Purchasing and Payroll  Departments. Directly supervises Controller who then supervises the Assistant Controller, Accounts Payable Manager and Revenue Cycle Manager.
•      Directs all Finance Department functions in a Federally Qualified Health Center (FQHC). Prepares routine and special financial reports for federal grants, including HRSA, UDS, Medicare, Medicaid, etc.
•      Manages any financial audits and investigations as well as any HRSA scope changes.
•       Ensures invoices are submitted to foundations and organizations for any non-patient services.
•      Ensures timeliness, accuracy, and usefulness of financial and management reporting for city, county, state and federal funders, foundations, and Peach Tree’s board of directors.
•      Ensures preparation and communication of monthly and annual financial statements.
•       Oversees preparation of required Cost Reports.
•      Coordinates audits and proper filing of tax returns.
•      Attends staff and organization meetings as requested, including Management and Executive Team meetings, Board of Directors meetings, Finance Committee meetings, Annual Board Retreat, etc.; prepares and present reports for these meetings as appropriate.
•       Develops a finance department team that exemplifies customer service and positive relationships within Peach Tree.
•      Develops and maintains professional and technical knowledge relevant to current or future financial operations, by attending conferences, educational webinars and reviewing professional publications. Additionally providing for the training and professional development of staff.
•     Serves as the grant administrator by submitting, monitoring, and reporting grant status. Supervises all work performed by contracted grant writers and financial consultants.

Travel Requirements

Travel to various clinic sites is required to provide leadership, attend meetings or training. Occasionally overnight for training.

Tools & Technology

Tools: Calculators or accessories; Photocopiers; Scanners; Faxing equipment; Computers and Keyboards; Telephones

Technology: Microsoft Office programs; Electronic Mail – Microsoft Outlook; Internet

Knowledge

Administration and Management; Economics and Accounting; Law and Government; Customer and Personal Service, English Language; Sales and Marketing; Mathematics; Personnel and Human Resources

Abilities

Oral Comprehension; Oral Expression; Written Comprehension; Written Expression; Problem Sensitivity; Deductive Reasoning; Inductive Reasoning; Near Vision; Speech Clarity; Speech Recognition

Work Activities

Communicating with Supervisors, Peers, or Subordinates; Getting Information; Interacting With Computers; Performing Administrative Activities; Making Decisions and Solving Problems; Organizing, Planning, and Prioritizing Work; Communicating with Persons Outside Organization; Establishing and Maintaining Interpersonal Relationships; Judging the Qualities of Things, Services, or People; Documenting/Recording Information; Developing Objectives and Strategies; Developing and Building Teams; Resolving Conflicts and Negotiating with Others; Analyzing Data or Information

Work Styles

Integrity; Dependability; Attention to Detail; Cooperation; Independence; Initiative; Self Control; Adaptability/Flexibility; Stress Tolerance; Leadership; Persistence; Achievement/Effort

Work Context

Physical Demands: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential function of the job, with or without accommodation. Prospective employees must complete a pre-employment medical exam (Occupational Group IV) which will measure the ability to:

• See well enough to read fine print and view a computer screen; speak and hear well enough to understand, respond, and communicate clearly in person and on the telephone; independent body mobility sufficient to stand, sit, walk, lift or move, stoop, and bend to access the work environment and a standard office environment; manual dexterity and sufficient use of hands, arms and shoulders to repetitively operate a keyboard and to write; and the ability to sit or walk for prolonged periods of time.
• Occasionally may be required to lift/move or assist in lifting/moving up to 50lbs.
• Reasonable accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Work Environment: Generally a typical office environment.