What are the responsibilities and job description for the Bilingual Executive Office Receptionist position at Peak Vista?
Bilingual Executive Office Receptionist
Summary
Title : Bilingual Executive Office Receptionist
ID : 0301-4633
Department Location : 3205 / 3207 N. Academy, Colorado Springs, CO 80917
Category : Administrative / Clerical / Skill Trades
Description
Peak Vista Community Health Centers is a nonprofit health care organization whose mission is to provide exceptional health care to people facing access barriers through clinical programs and education. We provide integrated health care services to include medical, dental, and behavioral health throughout 24 outpatient health centers within El Paso, Teller, Lincoln, Adams and Kit Carson counties. We deliver care with our strong “Hospitality” culture. Our organization has over 800 employees and serves more than 89,000 patients annually in the Pikes Peak and East Central regions of Colorado. Peak Vista is accredited by the Accreditation Association for Ambulatory Health Care, Inc. (AAAHC).
Compensation (Pay) : $18.50 to $26.83 / hourly, based on experience.
Summary of Benefits :
Medical, Dental, Vision, Life, STD, LTD
403(b) Retirement with Company Match
Paid Time Off
Tuition Assistance
Perks Rewards
Employee Assistance Program
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Job Summary : The Executive Office Receptionist is the first line of customer service for the Administrative Office patrons. The Executive Office Receptionist is expected to approach their work proactively, have a willingness to work independently and on teams, and must be able to operate well under pressure. Due to the executive level administrative and clerical functions associated with this job, a thorough understanding of word processing, spreadsheet manipulation, and exceptional interpersonal communication skills are all essential functions of this role. Additionally, it is understood that the Executive Office Receptionist is expected to maintain the confidentiality of all information, physical and electronic documentation, conversations, etc. obtained or observed in this role.
Essential Duties and Responsibilities :
This position handles a wide range of high-level administrative and clerical executive support related tasks, including, but not limited to :
The ability to maintain a high level of confidentiality regarding organizational, personnel, and executive activities.
Welcomes visitors and provides excellent customer service by maintaining coverage and presence at the front desk.
Maintain and manage the Conference Room Calendars.
Provide meeting support by assisting with set-up, clean-up, and displays of presentations as requested.
Coordinated the delivery of refreshments for Board, Staff, and Leadership meetings.
Prioritizes conflicting needs and tasks proactively, expeditiously, to ensure follow through on projects until successful completion, often with deadline pressures.
Coordinates, monitors, and communicates appropriately regarding all assigned tasks and projects.
Demonstrates professional, clear, and concise communication skills, both written and verbal.
Manage communication with the executive team and department heads while maintaining a high level of sensitivity and confidentiality to organizational priorities.
Interacts with staff in a fast-paced environment with specific deadlines while remaining flexible, proactive, resourceful, and efficient.
Provides other support and assistance when needed to increase office efficiency and productivity.
Consistently relay information and messages promptly to ensure an open channel of communication between the executive team and direct reports.
Effectively communicate with the executive team leadership and outside agencies.
Promotes and demonstrates the mission, vision, and Core Values of Peak Vista.
Develops and maintains good working relationships with all departments, the management team, medical staff, and leadership.
Embraces cultural diversity amongst ourselves and our community.
Responsible for the human, financial, and material resources as well as data and information entrusted to us.
Strives to deliver the best outcomes and highest quality service.
Enhances effectiveness through efficiency and productivity of the department by contributing to, and participating in, departmental performance improvement goals.
Performs other duties as assigned.
Demonstrates knowledge of and adherence to the Compliance Plan and conflict of interest requirements.
Education / Experience : Education : High school diploma or equivalent education.
Work Experience : 2-3 years of relevant experience required, preferably in a front office healthcare setting. Bilingual required.
Computer Skills : Intermediate skills with Microsoft Office suite products such as Word, Outlook, and Excel. Certificates and License : None
Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. OSHA risk level / work environmental hazards : This position has been categorized as OSHA Level Two. See Exposure Control Plan for details. The noise level in the work environment is usually quiet.
Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and / or move up to 20 pounds. While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to stand and walk.
- Successful candidates will complete pre-employment screening; which includes, but is not limited to a Criminal Background check. Peak Vista Community Health Centers is a drug and alcohol free workplace an an Equal Opportunity Employer.
- PVCHC participates in the Electronic Employment Verification Program. E-Verify is an Internet-based system that compares information from an employee’s I-9 to data from the U.S. Department of Homeland Security and Social Security Administration Records. To learn more, visit : everify.com
Salary : $19 - $27
