Facilities Supervisor (Internal Candidates Only)

Facilities Supervisor (Internal Candidates Only)

Summary

Title : Facilities Supervisor (Internal Candidates Only)

ID : 0221-5010

Department Location : 3205 / 3207 N. Academy, Colorado Springs, CO 80917

Category : Manager / Professional

Description

Peak Vista Community Health Centers is a nonprofit health care organization whose mission is to provide exceptional health care to people facing access barriers through clinical programs and education. We provide integrated health care services including medical, dental, and behavioral health through our 22 outpatient health centers. We deliver care with our strong "Hospitality" culture. Our organization has over 800 employees and serves more than 81,500 patients annually in the Pikes Peak and East Central regions of Colorado. Our service area covers 14 counties, from the front range to the Kansas border, with locations throughout Colorado Springs, Fountain, Flagler, Divide, Limon, and Strasburg. Peak Vista is accredited by the Accreditation Association for Ambulatory Health Care, Inc. (AAAHC).

Compensation (Pay) : $56,521.92 to $81,956.79 / annually, based on experience.

Summary of Benefits :

Medical, Dental, Vision, Life, STD, LTD

403(b) Retirement with Company Match

Paid Time Off

Tuition Assistance

Perks Rewards

Employee Assistance Program

https : / / www.peakvista.org / resources / benefits-summary

Job Summary : Hands-On position responsible for day-to-day supervision of all Peak Vista Community Health Center (PVCHC) facilities, as well as Facilities Staff members. The Facilities Supervisor is the central point of contact for the department for all incoming work requests, financial tracking, and record keeping. This position dispatches work orders to technicians and is responsible for scheduling the repair of facilities related equipment. This includes the maintenance and minor repairs of building systems and snow removal.

Essential Duties and Responsibilities :

Develops daily work schedules and prioritize Work Orders to optimize man hours and the use of facilities technicians. This includes follow-up to ensure timely completion and customer satisfaction.

Obtain pre-approval for all expenditures, verify accuracy of invoices and maintain a record system of all transactions and forward originals to the appropriate departments.

On-Call : Serves as the first line of escalation on all emergency calls and perform root-cause analysis of all alarms that occur, both during and after hours.

Works closely with contractors and vendors to ensure work gets scheduled and completed in a timely fashion.

Tracks Salto and Key access for employees and contractors.

Manages the vehicle fleet maintenance and repair for all company vehicles.

Processes inbound calls and emails in an efficient and effective manner.

Provides a wide range of support to all departments throughout Peak Vista, such as special events coordination and set-ups.

Works closely with Materials Managements and Finance departments in submitting purchase requests, tracking purchase orders, and processing unique invoices for payments.

Works closely with the IT department, setting up new hires and facilitating move requests.

Monitors the overall cleanliness, aesthetics, maintenance and repairs of the buildings, building systems and grounds. This includes documented semi-annual inspections of assigned sites.

Maintains all accreditation standards and record keeping including financial, AAAHC, OSHA, NFPA, State and local as they pertain to the Environment of Care, Safety and Security. This includes coordinating all required inspections.

Under the direction of the Facilities Director, the supervisor will share various administrative duties such as budgeting, scheduling and planning and time keeping.

The Facilities supervisor is also responsible for Special Assignments contracts and Project Management. (Under $50K) Define or verify project scope and the impact to daily operations, obtain quotes for special projects, coordinates / communicates with internal customers / staff, works closely with Materials Management to obtain Purchase Orders, monitors contractor work in accordance to scope and develops project closeout materials.

Promotes and demonstrates the mission, vision, and Core Values of Peak Vista.

Develops and maintains good working relationships with all departments, the management team, medical staff, and leadership.

Embraces cultural diversity amongst ourselves and our community.

Responsible for the human, financial, and material resources as well as data and information entrusted to us.

Strives to deliver the best outcomes and highest quality service.

Demonstrates knowledge of and adherence to the Compliance Plan and conflict of interest requirements.

Enhances the effectiveness; efficiency and productivity of the department by contributing to, and participating in, departmental performance improvement goals. Other duties as assigned.

Supervision Exercised : Facilities Staff

Demonstrates strong leadership skills, knowledge and abilities. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Ensures that the appropriate personnel meet all job required competencies.

Qualifications : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Experience :

Education : High school diploma or equivalent education. Associates in applicable field preferred.

Work Experience : 3-4 years’ relevant experience in Facilities administration required, preferably in the healthcare industry. 2 years relevant supervisory / leadership experience required.

Computer Skills : Proficient in Microsoft Office; ability to access the intra / internet to manage timecard, review policies and procedures, and read company communications; use e-mail to communicate with co-workers, leadership, and other departments.

Certificates and Licenses : Must have a valid Colorado Driver's License, dependable transportation and reputable driving record to be covered under Peak Vista Community Health Centers insurance.

Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. OSHA risk level / work environmental hazards : This position has been categorized as OSHA Level Two (2). See Exposure Control Plan for details.

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and / or move up to 50 pounds. While performing the duties of this job, the employee is frequently required to stand and walk. The employee is occasionally required to sit.

• Successful candidates will complete pre-employment screening; which includes, but is not limited to a Criminal Background check. Peak Vista Community Health Centers is a drug and alcohol free workplace and an Equal Opportunity Employer.
• PVCHC participates in the Electronic Employment Verification Program. E-Verify is an Internet-based system that compares information from an employee’s I-9 to data from the U.S. Department of Homeland Security and Social Security Administration Records. To learn more, visit : everify.com

Salary : $56,522 - $81,957