Real Estate Property Management Accountant, Bookkeeper, Office Specialist

Job Title: Real Estate Property Management Accountant, Bookkeeper, Office Specialist
Location: NY, NY In-Office
Company: Pearl Road Management Corp.

Pearl Road Management Corp., a growing real estate property manage firm, is seeking a detail-oriented and experienced professional to join our team. The ideal candidate will have a strong background in real estate accounting, property management, and office administration, with proficiency in AppFolio. This is an exciting opportunity to work directly with the owner of the company and contribute to the day-to-day operations of a growing portfolio of commercial and residential properties across New York City.

Position Overview:

The Real Estate Accounting & Office Management Specialist will oversee daily bookkeeping and financial reporting. You will manage accounts payable and receivable, conduct reconciliations, prepare and pay bills, handle invoicing, and ensure compliance with financial regulations. Additionally, you will support the property management team, work closely with vendors, contractors, and tenants, and assist with office administration.

Key Responsibilities:

Accounting & Financial Reporting:

• Prepare monthly, quarterly, and annual financial statements for multiple properties, ensuring accuracy and completeness.
• Manage accounts payable and receivable processes, including tracking payments, reviewing invoices, and ensuring timely payment processing.
• Conduct bank reconciliations and maintain the general ledger for assigned properties.
• Perform variance analysis, explain significant differences between actual and budgeted results, and prepare monthly CAM, real estate tax, and utility reconciliations.
• Assist with the preparation of annual property budgets and analyze financial performance against projections.
• Assist in cash management, ensuring adequate funding for upcoming cash requirements and payments.

Property Management & Office Administration:

• Serve as a liaison between property management team, vendors, contractors, and the owner of the company.
• Oversee property accounting of management functions, including rent collection, bank balances, and expenses.
• Support property management team and maintenance teams.
• Oversee office operations, including supplies, equipment, and office technology coordination.
• Provide day-to-day office support, including organizing meetings, preparing reports, and maintaining filing systems.

Special Projects & Team Support:

• Assist with special projects, including financial analysis, process improvements, and accounting best practices.
• Support the owner with audit compliance, tax filings, and 1099 preparation.
• Provide leadership for the accounting team.
• Collaborate with other departments to ensure accounting matters are properly addressed and reported.

Qualifications:

• Experience: Experience in real estate accounting, property management, or office management (preferably in a real estate or property management environment).
• Software Skills: Proficiency in AppFolio, or similar property management and accounting software is required. Advanced Excel skills are a must.
• Education: Accounting, Finance, or related field is preferred.
• Industry Knowledge: Strong understanding of financial management practices, public accounting standards, and real estate.
• Skills:
• Excellent attention to detail and organizational skills.
• Ability to prioritize tasks, meet deadlines, and work in a fast-paced environment.
• Strong communication skills, both written and verbal, with the ability to interact with the team.
• Problem-solving mindset with the ability to analyze complex financial reports and make recommendations.
• Ability to work independently and collaboratively with the property management team.

Job Type: Contract

Pay: $26.31 - $31.69 per hour

Expected hours: 40 per week

Schedule:

• Monday to Friday

Work Location: In person

Salary : $26 - $32