What are the responsibilities and job description for the RFP Writer position at Pediatric Developmental Services?
About The Role
Are you a strong writer who thrives under deadlines and loves organizing complex info into clean, compelling proposals? We're looking for a detail-oriented and collaborative RFP Writer to help us win new contracts by creating professional, polished responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and similar opportunities.
In this role, you'll work closely with leadership and subject matter experts across teams-clinical, legal, finance, HR-to gather the right info, write clear and persuasive responses, and complete all the necessary forms (yes, including pricing and compliance). If you're part storyteller, part puzzle-solver, and part perfectionist, this could be the perfect fit.
What You'll Do
Are you a strong writer who thrives under deadlines and loves organizing complex info into clean, compelling proposals? We're looking for a detail-oriented and collaborative RFP Writer to help us win new contracts by creating professional, polished responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and similar opportunities.
In this role, you'll work closely with leadership and subject matter experts across teams-clinical, legal, finance, HR-to gather the right info, write clear and persuasive responses, and complete all the necessary forms (yes, including pricing and compliance). If you're part storyteller, part puzzle-solver, and part perfectionist, this could be the perfect fit.
What You'll Do
- Review RFPs to understand requirements, deadlines, and what evaluators are looking for
- Develop timelines and keep everyone on track to meet submission deadlines
- Write and edit proposal content-executive summaries, technical responses, organizational info, etc.
- Complete pricing forms, cost breakdowns, and rate sheets accurately
- Fill out and organize legal documents, certifications, and compliance forms
- Collaborate with internal teams to gather accurate and current information
- Format and package responses for electronic or physical submission
- Keep track of submitted proposals, deadlines, and outcomes
- Build and maintain a proposal content library so we're never starting from scratch
- Bachelor's degree in English, Communications, Business, Public Policy, or related field
- 2-5 years of experience writing RFPs, grant proposals, or technical documents
- Excellent writing, editing, and proofreading skills
- Strong attention to detail-especially in pricing and compliance forms
- Comfortable interpreting detailed instructions and navigating bureaucracy
- Strong organizational and time management skills-you love a checklist
- Able to take feedback, adjust quickly, and collaborate with a variety of teams
- Bonus if you have experience with government, healthcare, or education proposals
- Familiar with Microsoft Word/Excel; experience with proposal software is a plus
- Mission-driven team that's passionate about [serving children, supporting schools, improving healthcare-tailor to your org]
- Collaborative culture that values clarity, accountability, and growth
- Room to make the role your own and improve how we approach RFPs
- Competitive salary and benefits
- Remote-friendly (or hybrid/in-office, depending on your setup)
- Submitting clean, compliant proposals on time
- Getting pricing and legal forms right the first time
- Building strong relationships across departments
- Reducing avoidable errors and improving our win rate over time
- Helping us stay organized, efficient, and always prepared for the next RFP
