Operations/HS&E Assistant

Job Description

Job Description

POSITION SUMMARY

Assist in ensuring that the Company is in compliance with all HS&E requirements.

Assist Contracts Coordination group with MSA, NDA, and CA executions.

Assist the Branch Manager with executing administrative tasks.

Assist the HR Manager with miscellaneous tasks.

ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Performs administrative and office support activities for Executive Team (VP of Operations, Branch Manager, and Human Resource Manager).

Provide clerical support to Sr. Administrative Assistant / Sr. Executive Assistant as needed.

Attend meetings, transcribe minutes, and distribute minutes of meetings for the following departments : HS&E, Contracts Administration, Branch Manager, and Human Resources.

Attend monthly Covington Branch Management meetings, transcribe minutes, and distribute minutes.

Master Service Agreement Coordination

Maintain Certificates of Insurance

File and retrieve corporate documents, records, and reports.

Manage domestic travel arrangements.

Provide clerical support to other departments when needed.

Run errands if needed

Other miscellaneous tasks as assigned by VP of Operations, Branch Manager, and Human Resource Manager.

POSITION QUALIFICATIONS - Competency Statement(s)

Accountability - Ability to accept responsibility and account for his / her actions.

Accuracy - Ability to perform work accurately and thoroughly.

Decision Making - Ability to make critical decisions while following company procedures.

Detail Oriented - Ability to pay attention to the minute details of a project or task.

Reliability - The trait of being dependable and trustworthy.

Communication, Oral - Ability to communicate effectively with others using the spoken word.

Communication, Written - Ability to communicate in writing clearly and concisely.

Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

Responsible - Ability to be held accountable or answerable for one’s conduct.

Education :

Bachelor's Degree (college or technical school) Safety, Business, or other related field : Preferred but not Required

High School Graduate or General Education Degree (GED) : Required

Experience :

5 years relevant experience in Oil and Gas or Engineering Industries preferred.

Computer Skills :

Microsoft Office Suite (Excel, Word, OneNote, Outlook, PowerPoint, Teams), Windows (10 and 11), Internet

Certifications &

Licenses : Other Requirements :

Needs to understand contracts, legal requirements, and how to perform the needed duties in a cost efficient way.