Office Support - Treasurer I

POSITION TITLE Office Support

WORKING TITLE Treasurer I

SCHOOL/DEPARTMENT Finance Department

LOCATION Cape Fear Elementary Schools

PAY GRADE Level I

FLSA STATUS Non-Exempt

REPORTS TO Principal

WORK WEEK SCHEDULE Monday - Friday WORK HOURS 8:00 AM - 4:00 PM; occasional evenings and weekends

MONTHS/YR 12

POSITION PURPOSE To provide secretarial and financial accounting support at the school level

MINIMUM QUALIFICATION STANDARDS KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge and understanding of rules and regulation as they apply to school finance.
• Demonstrates functional knowledge of computers and all aspects of the Microsoft Office Professional software programs.
• Considerable knowledge of accounting practices.
• Ability to communicate clearly and concisely, both orally and in writing; ability to communicate with school personnel, employees, and central office staff while complying with the confidentiality requirements in local, state, and federal policies and statutes.
• Ability to work with a high degree of accuracy.
• Strong organizational skills, ability to work independently and generate reports.
• Ability to coordinate, plan, and meet deadlines, accomplish specific tasks, or meet specific standards.
• Ability to interact and deal with the public in a professional manner.
• Ability to establish and maintain effective working relationships as necessitated by work assignments.
• Physical ability (able to exert up to 20 pounds of force occasionally) and dexterity to perform the duties and responsibilities of the job.

EDUCATION, TRAINING, AND EXPERIENCE

• High School Diploma required
• Two year business degree or higher preferred

CERTIFICATION AND LICENSE REQUIREMENTS

Must hold and maintain a valid motor vehicle operator’s license according to the State of NC requirements

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Follow all rules, policies and procedures of Pender County Schools, along with state and federal regulations pertaining to school and financial issues.
• Prepare and maintain all school records using computerized accounting program; enter transactions into the system and generate monthly reports.
• Provide support for accurate system wide record maintenance; send monthly school financial reports to the Finance Department.
• Maintain appropriate backups and system security for school financial records.

POSITION DESCRIPTION

• Write, edit, prepare, or coordinate the preparation f correspondence, reports, charts, graphs and other printed materials; researches content items for correctness of presentation and applicability.
• Screen and route materials according to content of communications; routing duties require detailed knowledge or organizational operation and status of work.
• Serve as school backup treasurer; maintain substitutes, leaves, timesheets and workers ‘compensation accident reports.
• Order supplies and materials
• Distribute mail from county mail and U.S. mail
• Distribute mail for the principal and assistant principal
• Keep current list of teachers’ address
• Type letters, purchase orders, memos, and other documents
• Perform various filing duties
• Operate common office machines
• Perform other duties as assigned by the principal

WORKING CONDITIONS PHYSICAL DEMANDS

• Must be able to use a variety of office equipment such as computers and copiers
• Must be able to frequently lift, carry, push, pull, or otherwise move objects up to 10 pounds
• Due to the amount of time spent working on the computer, standing, and walking, physical requirements are consistent with those for light work

WORK ENVIRONMENT

• Must be able to work in office and public school environments and come into direct contact with staff and students
• Travel is required to schools and Central Services offices

DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, at any time.