Shipping and Receiving Clerk/Stockroom Attendant 2

SHIPPING & RECEIVING CLERK/STOCKROOM ATTENDANT 2

Port Angeles Campus

(Full-Time Classified)

Open Date: 12 February 2025

Close Date: 27 February 2025

Anticipated Start Date: 1 April 2025

Anticipated Monthly Salary Range: $2,961.00 - $3,728.00

PENINSULA COLLEGE’S COMMITMENT TO EQUITY

Our collaboratively developed shared definition of equity is that as a College “we aspire to ensure that all students, faculty, and staff have access to resources and support in proportion to their needs and that they feel respected, connected, and can thrive in their goals.” Peninsula College’s equity efforts are led by an Equity Standing Committee with cross-campus representation. The committee appoints equity work groups and develops, assesses, and updates an annual equity plan. That committee’s collective work has identified the need for a position that can lead the College’s work in equitable hiring practices and equity training for all employees and that can act as resource for the College’s equity partners by sharing expertise and leadership.

At Peninsula College, we are committed to ensuring a fair and unbiased hiring process. To support this commitment, we use an application redaction process. This means that certain personal identifying information will be removed from your application before it is reviewed by our hiring committee.

POSITION SUMMARY

This position serves as the shipping and receiving clerk for the college, under Facility Operations. Within established guidelines, independently organizes, prioritizes, and initiates work activities. Decision making authority is limited to choose of appropriate methods or procedures. Guidance is provided in new or unusual situations. Deviation from established methods, procedures, or guidelines requires approval from Director of Facility Operations. Work is periodically reviewed to verify compliance with policies, procedures, and/or standards.

ESSENTIAL FUNCTIONS

Receiving & Shipping 60%

• Receive, move, organize, label, and record shipments; inspect packages and verify condition/quantity.
• Arrange and complete delivery, including coordinating deliveries to all off-site campuses. Store, handle, and deliver perishable/hazardous materials.
• Coordinate returns and report any damages to incoming packages.

Documentation and Paperwork 20%

• Follow required procedures for receipt and delivery documentation of goods, materials, and equipment; keep accurate records of shipments.
• Intake and update Safety data sheets for incoming goods when necessary and data entry in the database.
• Apply equipment tags for incoming inventory assets.
• Work with business office and ctc Link software to complete the documentation process. Learn new computer systems/software and navigate to find necessary information.
• As directed, contribute to departmental physical and digital file organization through organizing, filing, and digitizing.

Process Mail 10%

• Receive, sort, and deliver incoming mail.
• Gather, sort, and post outgoing mail, including coordinating any outgoing special mailings.
• Daily delivery of outgoing mail to the Post Office.
• Create and file postage reports, update and report pricing changes.

Oversee Mailroom. Shipping/Receiving Bay and Copy Centers 5%

• Oversee, stock, and maintain postage/copy machines; organize space effectively and maintain cleanliness.
• Respond to copier service requests and coordinate with copier contract service provider and request service when needed.
• Assign and update copy codes; track and prepare reports on copy counts and usage.
• Assign, label, and issue keys for mailboxes; update and manage mailbox guide.
• Perform periodic inventory of general supplies, paper, ink/toner, mail supplies.
• Maintain general supply inventory and ordering records.
• Distribute toner and other supplies campus wide.

Other Work Activities 5%

• Assist with related duties or special projects as assigned.
• Serve as back up to information Center/Room Scheduling.
• As directed: sort, organize, inventory, dispose of, and auction surplus furniture, equipment, and supplies.

Required knowledge, skills, and abilities:

• Provide excellent customer service; listen attentively to determine customer needs, respond courteously to questions and concerns, demonstrate empathy, explore options for meeting customer needs, respond professionally to hostile customers, and demonstrate sensitivity to customer diversity.
• Communicate clearly, both orally and in writing. This includes the ability to speak clearly and fully comprehend written and spoken English and to communicate clearly with native and non-native English speakers.
• Understand and clearly communicate college programs and services.
• Follow instructions and established procedures.
• Set and adapt to changing priorities, assess and prioritize problems, exercise independent judgment, handle interruptions, and meet deadlines.
• Maintain paper and electronic records; organize data and information; create and edit documents; Demonstrate good grammar, spelling, editing, and documentation skills.
• Work cooperatively and with minimal supervision in a dynamic working environment.
• Understand and apply basic knowledge of computer hardware and software including Word, Excel, Access, and Outlook.
• Operate in a web environment.
• Perform duties with accuracy and diplomacy.
• Maintain a positive attitude and enthusiasm for the college, the mission of the college, and its students and employees.

Required previous experience:

The level of skill required for this position would typically be acquired in one year of clerical experience or equivalent education/experience.

Required physical abilities:

Sit or stand and perform computer data entry for extended periods of time. Able and willing to move and lift objects up to 60 pounds, work in adverse weather conditions such as rain, snow, and ice.

Required work schedule and work environment:

Monday-Friday; 8am – 5pm (one hour lunch break).

Our work environment is collaborative and on-site at the Port Angles campus, prioritizing face-to-face communication and teamwork.

Required education or certificates:

A valid driver’s license

Required background clearance:

Yes.

EMPLOYMENT PAY AND BENEFITS INFORMATION

• Full-Time Classified position.
• Anticipated monthly salary: $2,961.00 - $3,728.00 (DOE)

Full Time Employee Benefits:

• Excellent benefits: including medical, dental, life, and long-term disability insurance; as of July 1, 2024, Peninsula College contributes $1,170 per month to the cost of the Washington State employee insurance programs.
• Retirement plan options with employer contributions; optional credit union and tax-deferred annuity programs.
• Peninsula College is a qualified employer for the Public Service Loan Forgiveness program. If you work for the College full time, have had Direct Loans and are on an eligible repayment plan, you are eligible to apply.
• Full-time employees are eligible to apply and participate in the Peninsula College Employee Tuition Program.
• The college also supports professional development.
• Sick leave accrual is 8 hours per month.
• Vacation Leave accrual is 11.33 hours per month and will increase with years of experience.

Application Submission Procedure:

A complete application file will include:

• College employment application (online)
• PDF - current resume
• PDF - Cover letter addressing specific qualifications of this position, and provide a one to two sentence statement on how you may be able to contribute to a culture of equity at Peninsula College
• PDF - three current professional references qualified to assess your experience and ability to perform the duties specified. Please include references’ name, email addresses and telephone numbers

* In compliance with the Immigration and Naturalization Act, proof of authorization to work in the United States will be required at the time of hire.

* Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Application materials may be uploaded electronically, by mail, or email to:

Human Resources

Peninsula College

1502 E. Lauridsen Blvd.

Port Angeles, WA 98362

Phone: (360) 417-6298

Email: pchr@pencol.edu

Applications submitted electronically will be accepted without signatures.

Jeanne Clery Statement:

Notice of Availability of Annual Security Report—Peninsula College’s Annual Crime/Security Report is available here, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information. To obtain a paper copy of the report, please call 360-417-6559.

Non-Discrimination and Anti-Harassment:

Peninsula College is compliant with Title IX best practices. For more information visit, Anti-Harassment and Nondiscrimination | Title IX.

Peninsula College does not discriminate on the basis of race, creed, color, religion, national origin, families with children, sex, marital status, sexual orientation, including gender identity, age, honorably discharged veteran or military status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability in its programs and activities. Coordination of compliance is the responsibility of the Human Resources Officer, Hanan Zawideh, hzawideh@pencol.edu, (360) 417-6212.

Requesting Accommodations for Employment:

Please contact the Peninsula College Human Resources office, 360-417-6298 or email pchr@pencol.edu to request for any accommodations.

Peninsula College is an equal opportunity employer.

Job Type: Full-time

Pay: $17.02 - $21.43 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $17 - $21