What are the responsibilities and job description for the Office Assistant/Receptionist position at Peninsula Land & Capital?
Company Description
A premier commercial real estate investment and operations firm located in Silicon Valley. We specialize in the acquisition and management of office and industrial properties, leveraging our dedicated in-house teams in leasing, construction, and property management to enhance the value of our diverse portfolio. Our commitment to excellence and innovation makes us a leader in the competitive commercial real estate landscape.
Role Description
We are seeking a dynamic and proactive Office Assistant/Receptionist for a full-time, on-site position at our Palo Alto, CA office. The Office Assistant/Receptionist will be the first point of contact for our clients and visitors, representing us with a professionalism and a positive demeanor. This role encompasses a variety of responsibilities, including excellent phone etiquette, administrative support, effective communication, operation of office equipment, and utilizing comprehensive clerical skills on a daily basis.
Key Responsibilities:
- Greet and assist visitors and clients, ensuring a warm and welcoming atmosphere.
- Handle incoming calls, directing calls to the appropriate personnel and taking messages as needed
- Provide administrative support to various departments, including scheduling meetings, organizing files, and processing correspondence.
- Assist property managers with various tasks, demonstrating flexibility and a willingness to tackle any job, no matter how small or large, to ensure seamless operations.
- Operate and maintain office equipment, including printers and copiers, ensuring all devices are functional and stocked with supplies.
- Maintain organized office environment by managing supplies and filing documents
- Ensure office snacks and drinks are always stocked
- Take lunch orders and pick them up daily
- Handle confidential information with discretion and maintain office privacy standards.
- Assist in the preparation of reports and presentations using Microsoft Office suite tools.
- Support the team in finding efficient solutions to daily challenges and continuously seek ways to enhance productivity and workflow.
Qualifications
- Strong phone etiquette and excellent verbal communication skills.
- Proficient in administrative assistance and clerical tasks.
- Solid understanding and experience with office equipment and technology.
- Exceptional organizational skills with a strong attention to detail and the ability to multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and a willingness to learn new software.
- Ability to manage day-to-day calendars and schedule appointments efficiently.
- Demonstrated ability to maintain confidentiality and exercise discretion at all times.
- Previous experience in the commercial real estate industry is a plus, providing insight into the specific needs of our operation.
- Preferred qualifications include a college degree or equivalent experience in a professional office environment.
Job Type: Full-time
Pay: $25.00 - $30.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person
Salary : $25 - $30