Development Division Assistant

• Greets, assists, and interacts with sponsors, donors, community members, vendors, and contractors in person, on the phone and via email, and other software programs.

• Represents the District and provides excellent customer service as one of the first points of contact for external customers and community members.
• Provides support for all divisions. Assists with projects as assigned.
• Plan and provide support for development and donor experience functions.
• Assists with PenMet Parks events through all phases of planning to the event.
• Receives guests at event registration table, assisting with name tag preparation and updating database after each event, tour, or donor interaction.
• Assists with marketing, community outreach, sponsorship programs, grant writing and application preparation.
• Manages donor database updates, address and contact changes, mailing lists.
• Assists with organizing and maintaining District data, files, and records in paper and/or electronic formats.
• Retains and archives documents in accordance with applicable retention and destruction requirements and guidelines.
• Enters and verifies numerical data, checks output for accuracy and format, and makes corrections as necessary.

• Composes, prepares, and types a variety of correspondence, memos, reports, donor thank you letters, and other materials.
• Processes incoming and outgoing mail and interoffice mail.

• Develops and maintains effective professional relationships with internal and external customers.
• Takes responsibility and ownership for successfully accomplishing work and the organization’s objectives and delivering results.
• Ensures work is thoughtfully completed, accurate, and error free to the highest degree possible.

• Supports an inclusive work environment that respects diverse ideas, backgrounds, and styles.
• Performs other duties as assigned.

• Two years of experience in an administrative role and/or a customer service setting.
• Nonprofit fundraising, management, or development experience preferred.

• Demonstrates active interest in continual learning to enhance and apply new functional skills.
• Effectively applies a thorough knowledge of the organization and departmental policies, procedures, and regulations to all actions.
• Performs multiple tasks simultaneously.
• Assesses the work to be performed and sets appropriate priorities and realistic time parameters.
• Prioritizes and organizes work plans based on objectives and desired outcomes.
• Collaborates and shares responsibility for decisions and monitors progress toward goals by establishing strong feedback channels.
• Ensure work is thoughtfully and professionally completed.
• Assesses situations effectively and takes initiative with minimal supervision.
• Works cooperatively and collaboratively with internal and external colleagues, the Board of Park Commissioners, donors, volunteers, contractors, partners, and the public.
• Possesses excellent written, listening, and verbal communication skills. Produces and delivers professional-quality reports.
• Proficient in donor database management.
• Proficient in Microsoft Office.
• Bloomerang donor database experience preferred.

• Work is performed primarily in an office setting.
• Prolonged periods of time may be spent using a computer, telephone, and other office equipment.

“This job description is a summary rather than a detailed list of the duties performed. The essential functions, knowledge, skills, and working conditions may change along with business needs. This job description does not constitute a contract between employer and employee as employment is at will. Peninsula Metropolitan Park District provides reasonable accommodations to assist qualified individuals in order to perform the essential functions their job requires.”