What are the responsibilities and job description for the Recreation Services Assistant position at Peninsula Metropolitan Park District?

Job Description

Our Mission : To enhance the quality of life by providing parks and recreation opportunities for our community.

Our Vision : To be a leader promoting health and well-being in a thriving community.

Our Values :

Stewardship- We care about people and places.

Inspiration- We create high-quality, meaningful, and innovative experiences that spark joy in our community.

Responsibility- We foster a culture of trust and accountability.

Collaboration- We work together in harmony to reach common goals through respect, inclusion, and teamwork.

Integrity- Our values are evident in our choices, practices, and conduct.

The full salary range for this position is posted. New hires typically start between the minimum and market within the salary range. PenMet Parks may offer a slightly higher salary based on experience, internal equity, and factors impacting the market.

Benefits : PEBB Medical, Dental, Vision, STD / LTD, Life Insurance, PERS Retirement Plan, and Employee Discounts.

PURPOSE OF POSITION :

The Recreation Services Assistant advances the mission of PenMet Parks by planning and performing recreation services assistance and support activities under the supervision of the Director of Recreation Services. This position organizes office functions and operations. The Recreation Services Assistant regularly engages with community members, contractors, vendors, and employees.

ESSENTIAL FUNCTIONS / RESPONSIBILITIES / DUTIES :

Interacts with community members, vendors, and contractors in person, on the phone and via email regarding Recreation Services.
Appropriately represents the District as one of the first points of contact for external customers and program participants.
Provides support for all facets of recreational programming. Assists with program delivery and logistics as assigned.
Facilitates registration and payment for programs and facility rentals. Ensures contracts and other compliance documents are complete.
Assists with Recreation Services marketing and community outreach.
Assist with reviewing Recreation Services expenses and revenues against the budget. Reviews and recommends approval of invoices and contracts.
Assists with managing and reconciling recreation software (ActiveNet) data, revenue, and credits with District data.
Assists with Recreation Services projects as assigned.
Assists with organizing and maintaining Recreation Services data, files, and records in paper and / or electronic formats. Files all paper and / or electronic documents as appropriate and retains and archives in accordance with the Washington State Retention Schedule.
Enters and verifies numerical data, checks output for accuracy and format, and makes corrections as necessary.
Composes, prepares, and types a variety of correspondence, memos, reports, and other materials.
Manages the recreation financial aid program including processing community member applications and monitoring finances and data.
Oversees completion of annual asset inventory as applicable for the recreation division.
Develops and maintains effective professional relationships with internal and external customers.
Takes responsibility and ownership for successfully accomplishing work and the organization’s objectives and delivering results.
Ensures work is thoughtfully completed, accurate, and error free to the highest degree possible.
Supports an inclusive work environment that respects diverse ideas, backgrounds, and styles.
Oversees customer service operations by managing and guiding staff, offering clear direction and support.
Oversees the facility and program participants, ensuring adherence to established policies and procedures.
Performs other duties as assigned.

QUALIFICATIONS :

Required Experience :

Two years of experience in an administrative role and / or a customer service setting.

Required Education :

High school diploma or GED.

Professional Licenses / Certifications : None.

Knowledge / Skills :

Demonstrates active interest in continual learning to enhance and apply new functional skills.

Effectively applies a thorough knowledge of the organization and departmental policies, procedures, and regulations to all actions.

Performs multiple tasks simultaneously.

Assesses the work to be performed and sets appropriate priorities and realistic time parameters.

Prioritizes and organizes work plans based on objectives and desired outcomes.

Collaborates and shares responsibility for decisions and monitors progress toward goals by establishing strong feedback channels.

Ensures work is thoughtfully and professionally completed.

Assesses situations effectively and take initiative with minimal supervision.

Works cooperatively and collaboratively with internal and external colleagues, the Board of Park Commissioners, contractors, partners, and the public.

Possesses excellent written, listening, and verbal communication skills. Produces and delivers professional-quality reports.

Proficient in Microsoft Office, recreation software (ActiveNet), and accounting software (Springbrook).

WORKING CONDITIONS AND PHYSICAL DEMANDS :

Work is performed primarily in an office setting.

Prolonged periods of time may be spent using a computer, telephone, and other office equipment.

This position will require seeing, talking, walking, standing, bending, and carrying.

This position will require sitting for long periods of time and walking and / or standing is only required occasionally.

The position will occasionally be required to lift and carry up to 10 pounds.

Full Time Monday through Friday 6am-230pm

40 hours a week

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