Loan Documentation Specialist

Responsible for accurate and through preparation of commercial loan documentation for various types of commercial loans. Document Imaging, file retention, closed loan processing, mail teller.

Responsibilities

Loan Processing

• Review submitted requests for new commercial loans prepared by loan officers and processors to clarify and verify loan terms and rates.
• Review proof of entity documentation, property and flood insurance and all other documents as necessary to ensure compliance with policies and procedures.
• Prepare loan documents for new loans in accordance to the approvals
• Prepare Commercial Change in Terms
• Prepare Retail loan subordinations and satisfactions as needed
• Verify Residential Loan Document prior to closing
• Process New Loan Funding Requests and upload to Onbase
• Process UCC Filings, Renewals and Terminations to ensure correct lien position
• Process Fee payments associated with new loans
• Perform Collateral Tracking, support management with collateral tracking by contacting title companies. Document recording information in DNA
• Review monthly UCC report to process continuations
  
  
  

Document Imaging

• Prepare documents to be imaged. Ensure documents are of good scanning quality. Ensure all staples and paper clips are removed prior to scanning.
• Scan Documents – Capture images electronically using high speed scanners.
• Index documents – File images electronically, ensuring documents are able to be retrieved by end-users using key search fields.
• Perform Onbase quality control to ensure all document pages are legible, formatted correctly and indexed appropriately.
  
  
  

Closed Loan Processing

• Submit new HELOC mortgages for recording at the county level.
• Prepare paid off loan mortgages and submit for satisfaction at the county level.
• Return closed loan documentation to borrowers.
• Prepare closed files for retention.
• Process Matured Loan report
• Process Zero Balance report
• Act as backup to other department functions as times permits
  
  
  

Retrieve physical files as requested by Team Members

Complete department filing as needed

Qualifications

Education and Experience

• High School diploma or equivalent.
• Two years of Banking experience
• Experience with documenting commercial loans
• Prior experience with Bank’s documentation system(s) a plus
  
  
  

Skills And Competencies

• Strong knowledge of lending terminology-retail and commercial
• Strong knowledge /understanding of Loan Documentation including, loan notes, mortgages, UCC filings, property searches, flood and property insurance, proof of entity documentation.
• Strong communication/organization skills.
• Time management skills.
  
  
  

Working Conditions

Traditional office environment with the ability to work remotely on a hybrid basis; the office maintains five day a week operations (Monday – Friday) with operational hours of 8:00am – 5:00pm.

Physical Demands

Penn Community promotes an equal opportunity workplace, which includes reasonable accommodations of otherwise qualified disabled applicants and employees. Please contact Human Resources with questions regarding the physical demands of this position.

• Lifting/carrying up to 20 lbs.
• Manual dexterity for computer work
• Speaking, hearing, and vision are required to perform essential functions
  
  
  

Equal Employment Opportunity

It is the policy of Penn Community to provide equal employment and advancement opportunities to all individuals. For this reason, employment decisions at Penn Community will be based on merit, qualifications, and abilities. Except where required or permitted by law, employment practices will not be influenced or affected by an applicant's or Team Member's race, color, religion, sex, national origin, age, sexual orientation, physical or mental disability, veteran status, or any other characteristic protected by law