Administrative Assistant to the Treasurer's Office

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The Township of Pennsville is seeking a full-time Administrative Assistant to the Treasurer’s Office. Responsible for providing a range of administrative support to the Chief Financial Officer and staff. Must be organized and able to multi-task efficiently. Responsible for maintaining high standards of professionalism, efficiency, personal communication and discretion. In working with internal and external contacts, including the Township Committee, the Administrative Assistant to the Treasurer’s Office deals with a wide range of highly sensitive issues under tight deadlines and pressures.

Job Description

Administrative Assistant to the Treasurer’s Office

Employment: Full-Time, Monday – Friday 8:30 am-4:30 pm.

· Administrative Support for the Chief Financial Officer and Assistant Treasurer.

· Maintain an advanced degree of confidentiality along with excellent judgement, discretion, and a high degree of maturity/professionalism.

· Receive and screen telephone calls appropriately.

· Process Payroll Reports

· Compile, copy, sort, process and maintain documents – Keep electronic and hardcopy files up to date.

· Perform data entry.

· Assist with Accounts Payable and monthly vouchers

· Assist with Finance Claims.

· Assist with Employee pension and health benefit administration.

· Assist with maintaining escrow accounts.

· Assist in preparing reports or summaries on needs of different departments.

· Receive, screen and process any emails received.

· Assist in reviewing daily mail received.

· Undertakes any special assignments, projects or duties on a wide variety of responsibilities assigned by the Chief Financial Officer, Township Administrator and the Township Committee.

The above description covers a portion of the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.

· Two or more years of experience in office procedures, data compilation and record maintenance.

· Computer Skills – excellent computer skills required. Proficiency in Microsoft Word, Outlook and Excel.

· Experience with Primepoint Payroll Services is a plus, but not required.

· Local Government experience a plus, but not required.

· Effective problem-solving skills.

· Effective in a team environment and adaptable.

· Organizational skills required.

· Must have the ability to observe and maintain a high degree of confidentiality and professionalism.

· Excellent oral and written communication (including proofreading)

· Ability to organize projects, multi-task and meet deadlines.

Compensation and Benefits

· Salary range $30,000 - $40,000

· As a Township of Pennsville Full-Time employee you will receive a Comprehensive benefits package, including Health, Dental, Paid Time Off and enrollment into the Public Employee Retirement System Pension.

Please send all resumes to the attention of Heather McManus, Township Administrator,

90 North Broadway, Pennsville, NJ 08070 or townshipadministrator@pvtwp.com Resumes should be received no later than Friday, May 3, 2024.

Job Type: Full-time

Pay: $30,000.00 - $40,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Day shift
• Monday to Friday

Ability to Commute:

• Pennsville, NJ 08070 (Required)

Ability to Relocate:

• Pennsville, NJ 08070: Relocate before starting work (Preferred)

Work Location: In person

Salary : $30,000 - $40,000