Human Resources Director

Job Title: Human Resources Director

Department: Human Resources

Supervisor:  President/CEO

Direct Reports: HR Assistant  

FLSA Status: Exempt

Pay Range: $75,000 - $85,000 annualized salary PLUS a full benefit package

Schedule: Monday – Friday; 8AM – 4PM

GENERAL DESCRIPTION:

The Human Resources Director is responsible for working with the Executive Team to oversee the human resources functions within the organization. The HR Director will have both administrative and strategic responsibilities, helping the organization plan and administer important functions, such as recruiting and employee retention, training and development, compensation, and benefits.

CORE RESPONSIBILITIES:

• Commit to Pensacola Habitat for Humanity’s mission of building homes, community, and hope.
• Oversee and maintain compliant personnel files.
• Oversee employment-related inquiries from applicants, employees, and managers, referring complex and/or sensitive matters to appropriate management.
• Participate in the resolution of conflicts and other employee issues by identifying and partnering with management in reducing or eliminating root causes.
• Oversee compliance with federal, state, and local employment laws and regulations, and recommend best practices; review policies and practices to maintain compliance.
• Act as the organization’s designated safeguarding officer, responsible for overseeing awareness of reporting mechanisms and acting as point person for safeguarding communication from HFHI.
• Manage departmental budget and participate in organization budget preparation for payroll related costs.
• Maintain up-to-date organizational charts.
• Complete other duties as assigned to meet the needs of the organization.

Payroll Administration

• Manage on-site time keeping system for all employees, including managing  the verification of daily and weekly hours worked, rectifying missed punches and tracking attendance such as excused time off, unexcused time off, and tardiness.
• Manage relationships with third-party payroll, employee benefits and worker’s compensation providers.
• Manage pay rate changes and employee positions.
• Manage benefit enrollment, audit benefit invoices, and ensure timely payment.

Benefit Administration

• Manage benefit programs from plan design through day-to-day administration, including PTO, group medical, dental, life, critical illness, accident, and disability insurances; employee assistance program, wellness benefit program, and 403(B)
• Manage yearly open enrollment.

Employee Relations

• Manage full life cycle recruiting including job description creation, job board posting, and job offers.
• Conduct pre-employment background screening and reporting.
• Coordinate orientation and onboarding processes.
• Review, maintain, and communicate an up-to-date employee handbook and related policies.
• Oversee the performance management system including performance improvement plans, career progressions, and succession planning.
• Oversee leadership development and training.
• Oversee, coordinate, and track completion of required employee training, in collaboration with management.
• Complete or manage self-audits to maintain compliance with ever-changing federal, state, and local employment laws and regulations.
• Create programs and events to assist with employee recognition, retention and morale.

Risk Management

• Manage Workers’ Compensation program including submitting and tracking claims, preparing limited duty job offers, and overseeing return to work plans. Responsible for OSHA injury and illness log and annual reporting.
• Manage OSHA workplace compliance and investigation.
• Coordinate and administer the Florida Drug Free Workplace program.
• Coordinate crisis management plans.
• Communicate workplace safety procedures.

KNOWLEDGE, SKILLS, ABILITIES:

• Human Resource Management.
• Advanced in Microsoft Office including Word, Excel, Outlook, and PowerPoint.
• Microsoft Teams.
• Video teleconferencing (Zoom, Go To, and MS Teams meetings).
• Excellent organizational skills with great attention to detail.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong critical thinking, analytical, and problem-solving skills.

EDUCATION, EXPERIENCE:

• Bachelor’s degree in human resource management or related field is preferred; OR any combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions.
• A minimum of seven years’ experience in a Human Resources role required with 5 years of management experience required.
• Group facilitation and training experience required.

PHYSICAL REQUIREMENTS and WORKING CONDITIONS:

This position is performed primarily in an office setting and may require sitting for long periods at a time. This position requires frequent computer use and occasional lifting up to 10 lbs. This position requires the ability to conduct visual presentations to employees and leadership.

This position also requires a valid state driver’s license, safe driving record, reliable transportation, and insurability through our vehicle insurance carrier. Additional pre-employment screenings are also required.

Pensacola Habitat for Humanity provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.