What are the responsibilities and job description for the Department Administrator position at Penske Automotive Group?
Job Overview
Summary / Objective
A Department Administrator provides ongoing administrative support to an office or a set of managers. The tasks of this professional also includes contacting HR department, handling budgets and managing events for an office. Functions as an assistant that will schedule and plan meetings, prepare documents and presentations, conduct market research along with performing other more routine tasks such as writing memos and taking phone calls. You will be responsible for developing and maintaining structures for communication between departments and providing their supervisors with valuable information regarding market research and business opportunities.
Essential Functions
- Assists in managing the day-to-day operations of the executive team
- Event Planning to include proactively planning, organizing and executing events and activities, including food and facility preparation, agenda preparation
- Office Management to include ordering of supplies, equipment and facility maintenance as well as overall facility appearance
- Oversees internal administrative duties such as processing invoices, budgets and expense reports, material creation and copies
- Organizes and maintains files and records
- Plans and schedules meetings and appointments
- Manages projects and conducts basic research
- Prepares correspondence and reports
- Makes travel arrangements
- Organizes meetings, keeping agenda, minutes, etc.
- Assists other managers
- Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice
EEO Statement
The Company is committed to hiring a diverse and qualified workforce. We will not consider any characteristic or category protected by state or federal law in hiring or employment decisions, including but not limited to race, national origin, color, religion, sex, sexual orientation, gender identity, disability, age, status as a parent, or genetic information.
Requirements
Competencies
Work Environment / Physical Demands
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions in an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. While performing the duties of this job, employees are regularly required to :
Position Type / Expected Hours of Work
Works evenings, weekends and holidays as required.
Required Education and Experience
High school diploma or the equivalent and five-year related experience or equivalent combination of education and experience.
Preferred Education and Experience
Associate's degree (A.A.) or equivalent; and five to seven-year related experience and / or training; or equivalent combination of education and experience.
