Office Manager

Job Overview

Summary / Objective

The Office Manager manages all administrative functions for the dealership. Processes and generates financial data for all dealership departments, which together represent the accurate financial condition of the business office. Provide accurate reporting to the controller and the general manager and is responsible for the effective operations of the business office.

Essential Functions

• Hires, trains, and supervises office personnel
• Analyzes, designs, implements and maintains office operations and procedures
• Assists with completing financial statement monthly according to dealership guidelines and the manufacture's format and time frame
• Reconciles select accounts monthly
• Approves adjustments to receivable accounts
• Ensures all manufacture accounts including warranty claims, rebates, interest, protection, and co-op advertising are current and accurate
• Prints monthly general ledger
• Closes accounting month by processing month-end functions
• Reviews tax reports, tax deposits and tax returns in a timely manner
• Assists in preparation of Month-End Bonus calculations
• Assists in preparation of monthly detailed expense reports
• Participates in the preparation of short- and long-term financial forecasts
• Assists in completion of annual review / audit
• Orders office supplies for all departments
• Provides administrative support to General Manager, CFO, Controller as requested
• Collects timecards, commission reports, bonus information and reviews for accuracy prior to submittal for payment
• Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly
• Complies information and prepares reports as requested by management
• Cross-trains as a qualified substitute for all business office and accounting functional position
• Maintains a follow-up system that encourages follow through with assigned projects
• Establishes personal performance goals that are consistent with company standards of productivity and devises a strategy to meet those goals
• Understands the terminology of the business and keep abreast of technology changes in products and services
• Knows and understands the federal, state and local requirements which govern the company's business
• Follows all attendance and punctuality standards with adherences to timekeeping standards
• Follows the company Code of Business Ethics and Conduct
• Understands and follows all work rules and procedures and follows lawful directions from Supervisors
• Upholds the company's non-disclosure and confidentiality policies and agreements
• Maintains a professional appearance of self and designated work area in accordance with company policy
• Attends pertinent training
• Attends company meetings as required
• Other duties as assigned

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice

EEO Statement

The Company is committed to hiring a diverse and qualified workforce. We will not consider any characteristic or category protected by state or federal law in hiring or employment decisions, including but not limited to race, national origin, color, religion, sex, sexual orientation, gender identity, disability, age, status as a parent, or genetic information.

Requirements

Competencies

Supervisory Responsibility

Supervises, including discretion in hiring and terminating, exempt and non-exempt personnel in the business office.

Work Environment / Physical Demands

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Light Work - lifting no more than 20 pounds at a time and / or frequent lifting or carrying of objects weighing up to 10 pounds

This position could involves sitting most of the time with some pushing and pulling of arm or leg controls

This position may from time to time include a good deal of walking or standing

This position requires the ability to climb, push, pull, stoop, kneel, reach, grasp

This position involves repetitive motion

This position requires the ability to talk and hear

This position is primarily located in an office environment, with heating and air conditioning

Position Type / Expected Hours of Work

Standard Business Hours with ability to work nights, weekends and holidays as required

Required Education and Experience

Associate degree or equivalent; and five or more related experience and / or training; or equivalent combination of education and experience

Preferred Education and Experience

Bachelor's degree or equivalent; and two to four year's related experience and / or training; or equivalent combination of education and experience

Additional Eligibility Qualifications (Certification / Licenses / Registrations)

N / A