What are the responsibilities and job description for the Gift Processor and Data Entry Assistant position at People Architects?
Perform the data entry tasks of gift entry, acknowledgments, and donor record updates. Ensure that data inputs areaccurate and entered into Raiser’s Edge, our donor database, in a timely manner.
Generate reports and queries as requested by the Development Strategist and Director of Philanthropy.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
- Enter all philanthropic gifts received by the United Church of Christ’s Philanthropy Team including but not limited to the following data entry points: gift date, amount, appeal, and gift type
- Work closely with the Development Associate and Development Strategist to ensure that database procedures and processes are closely followed
- Be attentive to all email communication received and respond within 24 hours to donor and staff requests for information
- Respond to snail mail requests in a timely manner
- Work closely with the Development Associate to ensure that acknowledgments are mailed within 2 weeks of gift entry
- Serve as backup staff for the acknowledgment letter process when the Development Associate is on leave
- Serve as the Philanthropy Team liaison with the Finance Team to reconcile gifts and pledges
- Update database with address data, enter new constituent records
- Pull reports as requested by Development Strategist and Director of Philanthropy
- Complete data entry assignments in a timely manner
- Create mail merges in Microsoft Word
- Scan correspondence onto United Church of Christ’s electronic file repository and into Raiser’s Edge
- Accept additional tasks as assigned
MINIMUM QUALIFICATIONS: The requirements below represent knowledge, skills and/or abilities required to perform successfully in this position.
- Proficient in the use of Raiser’s Edge’s database view fundraising software (2 years or more experience)
- Proficient in the use of Microsoft Office Suite (Word and Excel especially)
- Associate degree
- Minimum of two years’ gift entry and acknowledgment process experience
- Excellent written, oral, and interpersonal skills with a strong customer service orientation
- Demonstrated ability to solve problems
- Highly motivated and detail-oriented
- Ability to work independently
- Professional appearance
PREFERRED QUALIFICATIONS
- More than 2 years of extensive and detailed use of Raiser’s Edge database view software
- Having successfully performed data entry and gift entry procedures during peak giving cycles (e.g., year-end, special events)
- Raiser’s Edge training certificate(s)
OTHER
The Gift Processor and Data Entry Assistant will work a hybrid schedule with 3 required days in the office.
