What are the responsibilities and job description for the Finance Specialist Assistant position at People for People?
Identifying Components
Status: Non-Exempt
Reports To: Senior Financial Specialist
Department: Fiscal
Location: Yakima, Washington
Salary: As per Salary Scale
Last Revision: January 8, 2025
Core Competencies
People For People employees may be evaluated during their annual performance review on
Core Competencies in addition to their duties contained within their job description. Each Core
Competency will then be defined based on the type of work the employee performs. Core
Competencies are as follows:
- Accountable
- Focus on Customer
- Interpersonal Communicator
- Professional
- Team Centered
- Knowledge of Job
- Performance of Job
General Summary
The Finance Specialist Assistant, under the direction of the Chief Financial Officer and the Senior
Finance Specialist, is responsible for supporting and assisting the finance department. Ensures
these functions are carried out accurately and timely. Positive interactions are critical to the
success of the position.
Essential Function and Duties
- Process invoices for payment to meet accounting standards, assuring proper account
codes and appropriate approvals.
- Records invoices in accounting software.
- Pay vendors on schedule that benefits our cash flow and satisfies vendor due dates.
- File invoices in proper vendor files.
- Assist with monthly billings.
- File billings in proper location.
- Assist with processing client payroll.
- Assist with tracking and reporting contracts/grants.
- Assist with internal and external audits.
- Assist Finance department employees as directed.
- Assures positive work environment.
- Other duties as assigned.
Job Specifications KSAOs (Knowledge, Skills, Abilities and Other characteristics)
Knowledge
- Knowledge of and experience with accounts payable, payroll, and Excel spreadsheets.
- Knowledge of and experience with computer systems and personal computers.
- Knowledge of and experience with data entry and 10 key applications.
Skills
- Excellent organizational skills.
- Excellent verbal and written communication skills.
- Skilled at detail oriented work.
Abilities
- Ability to work in a team environment and be an active team player.
- Ability to work efficiently and responsibly in an environment with multiple work
demands and short time frames.
- Ability to interact effectively with staff, managers, administrations, and the public.
- Ability to work and act independently within the constraints of the mission and
values of People for People.
- Ability to plan, schedule and execute assigned tasks.
- Ability to perform each essential function satisfactorily.
- Ability to work well under pressure.
- Ability to work quietly in a busy office.
- Ability to maintain high confidentiality of personnel, client, and agency business.
- Ability to be dependable, punctual, and reliable. Regular attendance is essential
to ensure efficient and effective performance of job duties.
Education/Work Experience Requirements
- High School diploma or equivalent. Preference will be given to those with higher
education.
- 1 year experience in accounts payable and payroll or accounting/business or
equivalent experience may substitute.
- Proficient with Microsoft Office Programs with emphasis in Excel.
Other Requirements
- Employment is contingent upon successfully completing and passing a pre-employment
Background Check, Reference Checks, a Credit History Check and other required
documents.
Working Conditions/Physical Requirements
- Duties are performed primarily in an office environment. Sitting, stooping, walking,
- Moderate to heavy computer data entry.
- Physical requirements include the dexterity to reach, stand, climb, squat, twist, finger
- The position is stressful due to deadlines, system problems, and challenging situations with
- Exposures include: CRT’s, paper dust, machine noise, and temperature changes. Some of
Safety Sensitive: This is not a safety sensitive position.
Disclaimer:
The statements contained herein reflect general details as necessary to describe the principal
functions of this job, the level of knowledge and skill typically required, and the scope of
responsibility, but should not be considered an all-inclusive listing of work requirements.
Individuals may perform other duties as assigned, including work in other functional areas to cover
absences or relief, to equalize peak work periods or otherwise to balance the workload.
People For People is an equal opportunity employer and does not unlawfully discriminate on the
basis of race, sex, age, color, religion, national origin, marital status, veterans status, disability
status, sexual orientation, or any other basis prohibited by federal, state or local law. Please let
People For People know if you need a reasonable accommodation in order to perform the
essential functions of the job or to participate in the application process.
This job description does not constitute an employment agreement between the employer and
employee and is subject to change as the needs of the agency and requirements of the job change.
People For People exercises the right to practice Employment At Will under Washington State law.
Employment At Will states that employment with the organization is voluntarily entered into and
employees are free to resign at any time for any reason. Similarly, the organization is free to
terminate an employment relationship at any time for any reason.
