This is a remote position.
Administrative Support
- Manage the Realtor s calendar including scheduling and confirming appointments showings and meetings.
- Coordinate communications with clients other realtors and vendors.
- Respond to emails promptly and professionally maintaining a high level of customer service.
- Organize and maintain digital and physical files ensuring confidentiality and accessibility.
- Handle incoming calls and inquiries with professionalism and efficiency.
Real Estate Assistance
Learn and perform basic real estate functions such as conducting Comparative Market Analyses (CMA) and property valuations.Prepare and edit documents including contracts listing agreements and disclosure forms in compliance with Houston real estate laws.Research market trends neighborhood statistics and comparable properties to support the Realtor s transactions.Assist in writing and reviewing contracts ensuring accuracy and compliance with Texas Real Estate Commission (TREC) guidelines.CRM and Productivity Tools
Learn and effectively use Salesforce CRM to manage leads client data and follow up tasks.Use productivity tools (e.g. Microsoft Office Suite Google Workspace and task management apps) to streamline operations.Track transaction deadlines and ensure all necessary paperwork is completed and submitted on time.Marketing Support
Assist with marketing efforts including preparing social media posts email campaigns and property listingsCoordinate photography staging and other marketing activities for listed properties.Maintain and update MLS (Multiple Listing Service) listings with accurate and current information.Client Relations
Serve as the first point of contact for clients providing excellent service and maintaining positive relationships.Manage followup communication to keep clients informed and engaged throughout the buying or selling process.Coordinate with title companies inspectors appraisers and other professionals involved in real estate transactions.Requirements
High school diploma required; Associate s or Bachelor s degree preferred.Minimum 2 years of administrative or executive assistant experience; real estate experience is a plus but not required.Proficiency in email management scheduling software and CRM tools (Salesforce experience is a plus).Ability to learn new software systems and tools quickly.Strong written and verbal communication skills.High attention to detail and accuracy in all tasks.Knowledge of or willingness to learn Texas real estate laws and Houstonspecific processes.Excellent time management and organizational skills.Ability to work independently and prioritize tasks effectively.Preferred Skills :
Familiarity with real estate terminology and processes.Experience with marketing tools such as Canva or Adobe Creative Suite.Knowledge of MLS systems.Basic understanding of financial documents and spreadsheets.High school diploma required; Associate s or Bachelor s degree preferred. Minimum 2 years of administrative or executive assistant experience; real estate experience is a plus but not required. Proficiency in email management, scheduling software, and CRM tools (Salesforce experience is a plus). Ability to learn new software, systems, and tools quickly. Strong written and verbal communication skills. High attention to detail and accuracy in all tasks. Knowledge of or willingness to learn Texas real estate laws and Houston-specific processes. Excellent time management and organizational skills. Ability to work independently and prioritize tasks effectively. Preferred Skills : Familiarity with real estate terminology and processes. Experience with marketing tools, such as Canva or Adobe Creative Suite. Knowledge of MLS systems. Basic understanding of financial documents and spreadsheets.
Education
High school diploma required; associate or bachelor s degree preferred.
Key Skills
Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite
Employment Type : Full Time
Experience : years
Vacancy : 1
