What are the responsibilities and job description for the Administrative Assistant - HS position at Peoria Christian School?
Job Details
Job Location
California Avenue Campus - Peoria, IL
Position Type
Part Time
Education Level
High School
Travel Percentage
None
Job Shift
Job Category
Admin - Clerical
Description
Spiritually
The secretary shall possess characteristics that reflect
Acceptance without reservation of Peoria Christian School's statement of faith.
A strong, clear Christ-centered testimony.
A member / regular attendee of an evangelical church.
A mature, godly spirit.
A Christian role model in attitude, speech, and actions toward others.
A life of faith, prayer, witnessing, and unity in the body of Christ.
A godly love for children.
Professionally
The secretary shall
Be able to perform each essential duty satisfactorily.
Be computer literate.
Have good verbal and written communication skills.
Be able to handle multiple tasks simultaneously.
Meet everyday stress with emotional stability and optimism.
Possess organizational skills for filing and detailed project assignments.
Possess disciplined time management skills.
Have integrity in dealing with confidential information.
Have the ability to be flexible and supportive of job assignments.
Display appropriate office, computer, and customer service skills with a servant's heart.
Personally
The secretary's life shall reflect
A lifestyle of biblical integrity.
The ability to listen and respond to counsel.
A spirit of dedication, commitment, flexibility and support for the job assignments.
Job Description
Purpose
The secretary shall enhance the Principal's effectiveness and the service to others from the high school office by providing support.
Essential Job Results
The secretary shall
Answer incoming phone calls, take messages for high school staff and students, and deliver to mailboxes.
Prepare daily attendance report and distribute.
Call students to leave when signed out. Adjust attendance when necessary.
Process tardies and detentions.
Welcome and assist everyone entering the office in a way that reflects a Christ-like attitude.
Mentor new teachers regarding office procedures.
Print or copy and distribute forms that will be needed in the high school building, such as handbooks, etc.
Deliver high school internal mail and distribute incoming mail.
Manage bell system when on manual schedule.
Maintain emergency contact book in computer and various emergency files.
Keep staff informed of any changes in schedules, etc.
Maintain class schedules for the teachers and revise class lists as necessary.
Keep weekly schedule and test calendar for the high school faculty.
Contact volunteers, when necessary, to help with various projects.
Order lunches for elementary and high school as needed.
Request, collect, and file incoming student records, and send student cumulative folders of withdrawn students.
Check student files to be sure immunizations are up-to-date for current and new students. Compile state report in October.
Check student files for up-to-date physicals.
Be knowledgeable regarding all aspects of the high school department.
Process all progress reports.
Mail report cards and progress reports when necessary.
Handle correspondence for the High School Principal when requested.
Assist Guidance Department with processing pre-registration, graduation requirements, and National Honor Society.
Substitute for the front high school office when necessary.
Know and comply with emergency and crisis procedures.
Maintain professional and technical knowledge by attending educational workshops, by re- viewing professional publications, by establishing personal networks, and by participating in professional societies.
Maintain a safe and clean working environment by complying with procedures, rules, and regulations.
Keep proper discipline in the classroom, hallways, and on school premises.
Enforce the parent / student handbook.
Contribute to the spiritual growth of the students by example, by personal and professional studies, and by personal devotions and worship.
Actively assist and encourage students to grow in their faith.
Develop rapport with students, parents, and staff.
Supervise and sponsor extra-curricular activities, as assigned or needed.
Support the broader program of the school by attending extra-curricular activities when pos- sible.
Recognize the need for and contribute to good public relations inside the school family, as well as outside in the community.
Contribute to team effort by accomplishing related results as needed.
Attend and participate in scheduled devotionals, staff training, committees, and faculty meetings.
Cooperate with the Board and administration in implementing all policies, procedures, and directives governing operation of the school.
All other duties, as assigned, by the Board, Superintendent, or building Principal.
Expected Outcomes
The secretary shall fulfill the essential job functions so that the office
Will have effective procedures in place for meeting administrative needs successfully.
Will have a positive and successful relationship with school employees and school families.
Will have a filing system in place for effective retrieval when needed.
Will implement procedures for running the school office efficiently.
Will have a pleasant and organized appearance.
Qualifications
The secretary will have training in the area of assignment.
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