High School Administrative Assistant - FY 2025

TITLE: ADMINISTRATIVE ASSISTANT

QUALIFICATIONS:

• High school diploma or equivalent; additional education or training in office administration is a plus.
• Previous administrative experience in an educational or similar setting is advantageous.
• Proficiency in office software (e.g., Microsoft Office Suite) and general computer skills.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Customer service-oriented with a professional demeanor.
• Attention to detail and the ability to maintain confidentiality.
• Familiarity with school policies and procedures is a plus.
• Ability to work collaboratively with a group.

REPORTS TO: Principal

DESCRIPTION OF DUTIES:

- Office Management:

- Manage and organize office operations to ensure efficiency.

- Maintain and update filing systems, databases, and records.

- Answer and direct phone calls, emails, and inquiries to the appropriate personnel.

- Assist in P-card reconciliation, matching transactions from statements with corresponding receipts, ensuring accuracy, and resolving discrepancies for financial record integrity.

- Communication:

- Facilitate communication between various departments, school staff, parents, and external stakeholders.

- Draft and proofread correspondence, reports, and other documents as needed.

- Disseminate information to staff and stakeholders as directed by supervisors.

- Scheduling and Calendar Management:

- Coordinate and schedule appointments, meetings, and events.

- Maintain calendars for school district administrators and schedule appointments as needed.

- Data Entry and Reporting:

- Input and manage data related to student records, staff information, and other relevant data.

- Generate reports as requested by administrators, ensuring accuracy and timeliness.

- Assistance to School Administrators:

- Provide administrative support to school district administrators, such as the superintendent, principals, and other leaders.

- Assist in preparing materials for meetings and presentations.

- Special Projects:

- Assist with special projects and initiatives as assigned by school district administrators.

- Collaborate with administrative staff to achieve common goals.

- Customer Service:

- Provide excellent customer service to parents, students, and visitors.

- Address inquiries and concerns in a professional and timely manner.

- Technology Proficiency:

- Utilize various software applications and tools for tasks such as word processing, spreadsheet management, and database maintenance.

- Perform other duties as assigned.

NOTE: The job description may vary depending on the specific needs and requirements of the school district.

TERMS OF EMPLOYMENT:

- 241-Day Contract

- Salary to be established per the Collective Bargaining Agreement

*NOTE: The Board of Education of Peotone Community Unit District#207-U reserves the discretionary powers to change (add or delete) any or all of the components of the aforementioned job description to comply with mandates set by the General Assembly of the State of Illinois, the State of Illinois School Code, and the Illinois State Board of Education and it is the right of said Board of Education through its administrative discretion to update this job description to be in the concurrence with the recognition standards and current educational practices.

Job Type: Full-time

Pay: $15.00 - $16.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Ability to Relocate:

• Peotone, IL 60468: Relocate before starting work (Required)

Work Location: In person

Salary : $15 - $16