SC Fleet Assoc Coordinator

PepsiCo, one of the top ten largest private fleets, has an opening for a Fleet Administrator role.  This role is to provide support to the field fleet teams. The nature of the work is proactive and must be able to alert key stakeholders quickly.  This role is responsible for account payables and invoice processing for fleet expenses, and includes score carding, financial reporting, key performance indicator report generation, and issue resolution.

• Responsible for daily rental reservations and tracking
• Responsible for accounts payable and administrative duties relevant to national accounts
• Invoice payment and processing in accordance to company and department financial practices
• Invoice input into company asset management system
• Conduct reconciliations and statement reviews and resolve any discrepancies
• Proactive tracking and customer alerts for known anticipated payment concerns
• Resolve any vendor or customer inquiries
• Assist in developing and delivering department reports and scorecards
• Weekly/Period financial reporting to key stakeholders
• Develop team and department standard operating procedures and identify improvement opportunities
• Additional duties as assigned by Manager

Scope of Interactions:

• 50% Internal – collaboration with field customer, fleet technicians, managers, and payables team
• 50% External – daily interaction with vendors for payables process and issue resolution

• High School diploma or GED
• Minimum of 2 years’ experience in admin support and or fleet
• Ability to effectively communicate in a professional and constructive manner internally and with suppliers
• Ability to learn and update multiple accounts payable systems
• Basic knowledge and understanding of private fleet operations with the desire to grow and learn in line of work
• Must have strong analytical and problem-solving skills in order to formulate effective action plans to deal with issues proactively
• Collaborate with peers to balance daily workloads and support the business
• Willingness to embrace change and all other assigned duties for the greater good of the team
• Produce/review various performance reports to drive results
• Strong attention to detail
• Flexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skills. Able to manage several tasks simultaneously
• Proactively work to organize, respond to needs and anticipate what is needed by the individuals for whom she/he supports
• Ability to work independently and within a team with a Team / collaboration based approach to decision making
• Must have a “Can Do” attitude with a willingness to assist others in completing activities as needed

Key Skills / Experiences:

• Manage communications through phone, email, fax, mail, etc.
• Advanced/Proficient Computer Skills (Outlook, Word, Power Point, Excel)
• Strong passion for customer service and fleet excellence
• Ability to learn and update multiple accounts payable systems
• Ability to effectively interact and build a favorable business relationship with internal and external customers
• Able to assist with account management duties
• Strong team player and committed to teamwork in all situations
• Excellent written and oral communications skills
• Demonstrated ability to leveraging system and tools
• Strong team player and committed to teamwork in all situations
• Excellent written and oral communications skills
• COVID-19 vaccination is a condition of employment for this role.  Please note that all such company vaccine requirements provide the opportunity to request an approved accommodation or exemption under applicable law

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.

 Please view our Pay Transparency Statement

Salary : $0