What are the responsibilities and job description for the HR Coordinator (Timekeeper) position at Per Sè Group?

Job Description

About the Role :

We’re looking for a detail-oriented, problem-solving, and adaptable HR Coordinator to ensure a world-class experience for our contract employees and customers. As the face of our back-office team, you’ll handle onboarding, offboarding, timesheets and payroll while collaborating with business development and recruiting teams to provide quick, thoughtful answers.

This role combines customer service, administrative coordination, timekeeping, HR, and problem-solving. While your day will have structure, expect a variety of tasks and questions daily.

Ideal candidates come from diverse backgrounds like retail, restaurants, or customer service, and must have a strong customer focus. Proficiency in Excel and great writing skills are key, as you’ll frequently interact via email and text. You must also be resourceful and proactive when handling unfamiliar situations.

Responsibilities Include :

Customer Service

Monitor and respond promptly to all inquiries related to timekeeping, expenses, and time off, ensuring contractors and clients receive accurate and timely information.
Act as a point of contact for contractors, providing support throughout their journey, addressing questions, troubleshooting issues, and maintaining a high standard of service.

Timekeeping and Payroll

Update and verify weekly payroll adjustments, ensuring accuracy in Sick Time, Paid Time Off, Insurance, Per Diem, and Expenses.

Reconcile hours worked, per diem, and expenses between the timekeeping system and Vendor Management Systems (VMS) on a weekly basis, ensuring consistency and resolving discrepancies.

Collaborate with internal teams and external partners to resolve any payroll or timekeeping issues promptly and efficiently.

Off-boarding

Proactively contact contractors near the end of their assignment, providing them with detailed information regarding the return of company equipment, PTO balances, and benefit closeout procedures.

Ensure contractors understand the next steps in the off-boarding process, addressing any questions or concerns to facilitate a smooth transition.

Coordinate with internal departments to ensure all off-boarding tasks are completed on time and accurately.

Administrative Support

Update system records regularly to ensure accuracy, compliance, and efficiency in handling contractor information.

Contribute to process improvements by identifying inefficiencies and suggesting potential solutions.

Qualifications and Requirements :

Experience in customer service with a strong commitment to putting the customer first.

Detail-oriented, ensuring accuracy that even the small details are correct.

Ability to manage multiple tasks efficiently and prioritize what matters most.

Problem Solver who enjoys finding new solutions daily.

Comfortable and efficient filtering, sorting, and intermediate Excel functions.

Ability to write professional HR correspondence and emails.

Collaborative team player, reliable, and ready to support colleagues across the company.

Salary & Benefits :

In compliance with this state’s pay transparency laws, the pay range for this role is $45,000 - $56,000 / yr and may be eligible for an annual discretionary bonus . This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location.

Our team members receive a comprehensive benefits package which includes :

Medical, Prescription, Dental, Vision Insurance

Flexible time off & 9 Paid Holidays

Sick time

A monthly technology stipend

Voluntary Disability, Life, Dependent Life and AD&D Insurance

Flexible spending accounts

401(k) with employer match

Employee Assistance Programs

Referral & Employee Discount Programs

Hybrid work schedule (i.e., work remotely up to 3 days a week; work in-office at least 2 days per week)

G92BbcHKwo

Salary : $45,000 - $56,000

Apply for this job

Receive alerts for other HR Coordinator (Timekeeper) job openings

HR Coordinator (Timekeeper)

What are the responsibilities and job description for the HR Coordinator (Timekeeper) position at Per Sè Group?

What is the career path for a HR Coordinator (Timekeeper)?

Job openings at Per Sè Group

Not the job you're looking for? Here are some other HR Coordinator (Timekeeper) jobs in the Wheaton, IL area that may be a better fit.

We don't have any other HR Coordinator (Timekeeper) jobs in the Wheaton, IL area right now.

AI Assistant is available now!