Full Time Defense Legal Administrative Assistant

FULL TIME DEFENSE LEGAL ADMINISTRATIVE ASSISTANT

Location: Cleveland, Ohio
Job Type: Full Time, Onsite
Department: Workers' Compensation Defense

About Us:

Perez Morris is a women-owned business defense law firm headquartered in Columbus, Ohio, with offices in Cleveland, Ohio, New York, New Jersey, Pennsylvania, Connecticut, and Massachusetts. Our attorneys are licensed to practice across the country. We pride ourselves on being good people, doing great legal work, exceptionally well. We serve clients in industries ranging from retail to healthcare to manufacturing to transportation and logistics. We look for self-motivated, intelligent, business-minded, diverse personnel who want to work at a firm passionate about investing in its people and in the communities where we live and work.

Position Overview:

We are seeking a motivated and experienced professional to fill the role of Hybrid Defense Paralegal & Legal Administrator in our Workers' Compensation practice. This hybrid position will involve both paralegal duties and administrative tasks, supporting attorneys and managing case files, client communications, and document preparation. The ideal candidate will be familiar with workers' compensation laws, procedures, and the specific needs of defense-side legal teams to support our attorneys in workers’ compensation. This is a permanent position that offers a competitive salary and benefits package.

Paralegal Duties:

• Assist attorneys in managing a caseload of workers' compensation defense cases, including preparing and filing documents, drafting correspondence, and conducting legal research.
• Prepare, organize, and maintain case files, medical records, and evidence.
• Coordinate and prepare for hearings, depositions, and trials, including witness coordination and document preparation.
• Communicate with clients, insurance adjusters, and opposing counsel regarding case developments.
• Assist in the review and analysis of medical and workers’ compensation reports.
• Stay current with changes in workers' compensation law and industry standards.

Legal Administrative Duties:

• Manage and maintain attorneys' calendars, scheduling meetings, hearings, and deadlines.
• Handle billing, timekeeping, and invoicing for attorneys as required.
• Draft and proofread correspondence, memos, and other legal documents.
• Perform general office administrative tasks, including organizing files, managing records, and coordinating office supplies.
• Answer phone calls and emails, responding to client inquiries or directing them to the appropriate legal team member.
• Maintain confidentiality and ensure compliance with legal and ethical guidelines in all administrative tasks.
• Assist in the implementation of office policies and procedures for efficient operations.

Qualifications:

• Associate’s degree or equivalent work experience in Paralegal Studies, Legal Administration, or related field.
• Minimum of 3 years of experience working as a defense paralegal or admin in workers' compensation law.
• Strong understanding of workers' compensation laws, regulations, and defense practices.
• Proficiency with case management software and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills, with the ability to manage multiple tasks and prioritize effectively.
• Exceptional written and verbal communication skills, with a keen attention to detail.
• Ability to work both independently and as part of a team in a fast-paced environment.
• Strong problem-solving skills and proactive approach to handling tasks.

This position is for our Cleveland, Ohio office. Hours are generally 8:30 a.m. to 5:30 p.m. (Monday through Friday), but additional hours could be required as necessary. The firm offers full benefits, including paid holidays and vacation, health care insurance, 401k and an excellent work environment. Submit your resume to Leah Mako, Director of People Operations at lmako@perez-morris.com

Perez Morris is an equal opportunity employer, and we encourage and intentionally seek diverse perspective and work to foster an environment of equity and inclusion.