Office Administrator

Office Administrator -

Small Family Office with a Foundation dedicated to environmental advocacy is seeking a take-charge, smart, proactive, highly collaborative administrative professional.

This is a wonderful opportunity to join a tenured, genuine and collegial group where your professionalism, polish, and willingness to pitch in wherever needed will be appreciated.

Working 100% onsite, you will rely on your strong attention to detail, technical know-how, sound judgement, and adept communication skills to effectively carry out both the needs of the office as well as the personal and household requests of the founders.

With a can do attitude and willingness to jump in wherever needed, you enjoy everything from writing thank you letters, to ordering office supplies, running personal errands to coordinating travel.

You genuinely care about the work you do, those you do it with, and the greater purpose of the organization

You will:

• Manage travel arrangements, including research, booking, travel documents, and itineraries.
• Coordinate executive meeting calendars, prepare agendas, and arrange materials.
• Draft and proofread correspondence and documents.
• Maintain digital and physical filing systems.
• Oversee office supply inventory, troubleshoot office equipment, and liaise with vendors.
• Provide administrative and other support as needed. Prepare letters & packages for shipping; drop-off (UPS, FedEx, Post Office). Research and gather information for client needs.
• Coordinate team-building activities (ex. weekly staff lunches and birthday recognition).
• Plan and coordinate events, meetings, and catering logistics.
• · Manage vendor and repair schedules for founders’ household maintenance; handle subscription management for media and services.
• · Execute personal errands and tasks for founders.

You have:

• Prior experience in administration or office management. Experience in a personal assistant or similar role preferred.
• Excellent verbal and written communication skills, demonstrating a positive and approachable attitude for effective interaction with founders, executives, staff, and external stakeholders.
• Bilingual or conversational Spanish a definite plus
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and quick to learn new software applications.
• Strong organizational abilities with a track record of managing multiple priorities; ability to work independently with attention to detail and adapt to shifting demands. Demonstrated capacity for independent judgment and making informed decisions.
• Capable of maintaining confidentiality and handling sensitive issues with discretion.
• Seeking local candidate Marin candidate Reliable transportation and a valid driver’s license. High school diploma or equivalent required; bachelor’s degree is preferred.

Will require both credit and background check.

$80-90K

High school diploma or equivalent required; bachelor’s degree is preferred.