What are the responsibilities and job description for the Office Support Specialist position at Perfect Timing Personnel Services?
Job Summary:
We are seeking a highly skilled and organized Office Administrator to join our team at Perfect Timing Personnel Services. As an Office Administrator, you will be responsible for providing administrative support to our clients, including managing travel arrangements, coordinating meetings, and maintaining filing systems.
Key Responsibilities:
- Manage travel arrangements, including research, booking, travel documents, and itineraries.
- Coordinate executive meeting calendars, prepare agendas, and arrange materials.
- Draft and proofread correspondence and documents.
- Maintain digital and physical filing systems.
- Oversee office supply inventory, troubleshoot office equipment, and liaise with vendors.
- Provide administrative and other support as needed.
Requirements:
- Prior experience in administration or office management is required.
- Excellent verbal and written communication skills, demonstrating a positive and approachable attitude for effective interaction with founders, executives, staff, and external stakeholders.
- Bilingual or conversational Spanish is a definite plus.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and quick to learn new software applications.
- Strong organizational abilities with a track record of managing multiple priorities; ability to work independently with attention to detail and adapt to shifting demands.
