Contract Coordinator - Onsite

Job Description:

Position Summary:
Under direct supervision, the Contract Coordinator carries out the clerical aspects of the contract and bidding documentation function. This role works directly with the bidding agencies as a primary contact and works closely with sales to communicate bid awards. Communicates and interacts with customers, vendors and co-workers professionally ensuring questions are answered accurately and in a timely manner. Functions as a team member within the department and organization, as required, and perform any duty assigned to best serve the company.

The Contract Coordinator role will perform the following duties:

• Maintain a log of bids received, the delivery and results of those bids; copy bids and distribute to buyers for pricing; transfer bids to spreadsheet format, if possible, for analysis purposes.
• Solicit agencies for new bid opportunities.
• Create and maintain contracts associated with the bids; ensure all requirements outlined in the bids are achieved and provide analysis of bids for profitability.
• Delivery, arrange for delivery, and verification of delivery.
• Gather bid results and recaps of competitor pricing; keep accurate records on file of all bids; check for accuracy in bid results and challenge any discrepancies.
• Analyze daily orders for cost errors or price discrepancies. Ensure accuracy of cost for Bids prior to calculating and roll process. Assist in performing basic financial analysis. Track monthly financial reports including vendor managed income contributions.
• Review monthly receivables for local and corporate programs. Data entry, maintenance and monitoring of all vendor programs for tracking including local purchasing, marketing programs, & corporate pass back programs.
• Send invoices to vendors or brokers, verify receipt of money, and follow-up delinquencies.
• Performs other related duties as assigned.

Qualification:

High School Diploma/GED or Equivalent
Required Experience: 1-2 Years Finance, accounting or related area; Extensive knowledge of Microsoft Excel, Outlook and Microsoft Access
Coding and Data Entry Skills

Company description

Performance Foodservice, PFG’s broadline distributor, maintains a unique relationship with a variety of local customers, including independent restaurants and hotels, healthcare facilities, schools, and quick-service eateries. A team of sales reps, chefs, consultants, and other experts builds close relationships with customers — providing advice on improving operations, menu development, product selection, and operational strategies. The Performance team delivers delicious food but also goes above and beyond to help independent restaurant owners achieve their dreams.

Awards and Accolades

Performance Food Group and/or its subsidiaries (individually or collectively, the "Company") provides equal employment opportunity (EEO) to all applicants and employees, regardless of race, color, national origin, sex, marital status, pregnancy, sexual orientation, gender identity, religion, age, disability, genetic information, veteran status, and any other characteristic protected by applicable local, state and federal laws and regulations. Please click on the following links to review: (1) our EEO Policy; (2) the "EEO is the Law" poster and supplement; and (3) the Pay Transparency Policy Statement.