What are the responsibilities and job description for the Administrative Assistant position at Pernini Legal?
Administrative Assistant-
Our client is a large investment firm with offices around the world. They are looking for an Administrative Assistant for the CFO
Responsibilities
Our client is a large investment firm with offices around the world. They are looking for an Administrative Assistant for the CFO
Responsibilities
- Maintenance and management of calendars utilizing Microsoft Outlook.
- Answer all phone calls in a professional manner, take messages or assist directly when appropriate.
- Coordination of internal and external meetings to include room reservation, equipment set-up, and meeting material preparation (presentations, agendas, and any other required documents).
- General administrative support including creating, maintaining, and editing documents, spreadsheets, and presentations.
- Process expense reports in Concur ensuring compliance with the Travel & Expense Policy.
- Distribute daily mail to appropriate team members.
- Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk.
- Track team PTO and Sick days.
- Ad-hoc assignments as requested.
- Minimum 3 years of senior level admin experience.
- Strong organizational skills and attention to detail are crucial.
- Proficiency in Word, PowerPoint, and Excel
- Excellent research, writing, and communication skills
- Excellent time management, organizational and interpersonal skills.
- Resourceful, well organized, highly dependable, efficient and detail oriented.
- Hands-on problem solver.
- Must be able to handle confidential information with the appropriate level of discretion.
- Ability to work in a team environment.
- Bachelor's Degree preferred.
Salary : $70,000 - $75,000
