Health Information Clerk

Perry County Community Hospital- training will be required at Henderson County Community Hospital.

Position General Summary:

This position is a Non-Essential position at the facility. Employees hired into this position should contact their immediate supervisor/manager for directions on reporting to work during periods of poor environmental weather and road conditions.

The Compliance and Health Information Management (HIM) Clerk assists with facilitating the facility Compliance Program. The Clerk ensures the facility’s compliance program responsibilities are met.

Position Duties and Responsibilities:

• Monitor and record data for the facility Compliance Program.
• Retrieve, analyze, assemble, maintain, and update patient records.
• Assist with accurate filing and storing of records and make records available for other departments as needed.
• Trend and track various standards to verify Corporate and/or State and Federal regulatory compliance.
• Present compliance training at facility new hire orientation.
• Communicate immediately with the assigned Regional Compliance Officer upon learning of a matter of potential concern or upon receiving an allegation of non-compliance.
• Enter all reported incidents of known or suspected non-compliance into the Compliance 360 incident module. Maintain timely and thorough documentation and status updates in the system to ensure complete documentation of all reported concerns.
• Interact regularly with and report to the CCO regarding the organization’s compliance-related activities, including training, auditing, disciplinary actions, and corrective actions taken in response to reports of alleged non-compliance.
• Notify the CCO regarding any contact from a government agency (i.e., OCR, OIG, etc.).
• Assist in the development and implementation of corrective action plans in response to survey findings of non-compliance.
• Coordinate and/or chair (as requested by the CEO) the facility compliance committee; ensure adherence to the corporate standard agendas for each meeting of the compliance committee and prepare minutes of such committee’s meetings. Add agenda elements as needed at the facility level to ensure adequate and appropriate coverage of facility-specific compliance issues or concerns.
• Promote a culture in which employees are free to report privacy and safety issues without fear of retribution or retaliation.
• Answers telephone, fulfills requests for faxed records and Release of Information as needed.
• Scans and verifies completed records in electronic archiving system.
• Review account charges and adjust as necessary for accurate billing.
• Work with billing office, physicians, and ancillary departments for timely completion of deficiencies and edits.

Facility General Responsibilities:

• Attend facility new hire orientation as scheduled by HR.
• Complete Department Orientation Initial Competency within 7 days of hire date.
• Complete Department Initial Skills Competency within 90 days of hire date.
• Follow facility and OSHA safety rules and procedures.
• Respect cultural and religious practices of patients from all backgrounds.
• Follow HIPAA regulations at all times.
• Be punctual and dependable for assigned shifts.
• Dress within the dress code requirements of the facility.
• Follow Hospital Wide and Department Specific policies and procedures.
• Must interact with physicians, guests, staff, and patients pleasantly, cooperatively, and effectively.
• Must be able to pass drug screens, both pre-employment and throughout the duration of employment.

Knowledge, Skills, and Abilities:

• High School Graduate or equivalent.
• Must be able to comprehend and follow verbal or written instructions.
• Ability to read and write in English.
• Knowledgeable of computer, Excel, Word. Knowledge of fax and copier equipment. Strong Word, Excel, and PowerPoint skills.
• Ability to handle multiple tasks at one time.
• Brilliant oral and written communication skills.
• Highly analytical with strong attention to detail.

Position Requirements: Education, Work Experience, Licensure, Certifications:

• Desirable characteristics include at least one year of experience in a HIM department.

Working Conditions:

• Well-lighted climate-controlled environment.
• Appearance is neat, clean, and professional.
• Potential exposure to communicable diseases, and repetitive motions.
• Seated, with occasional walking and standing.
• Work near others, usually within a few feet.
• May work in a noisy or distracting environment.

Physical Requirements / Demands:

Activity | Occasionally (1-33%) | Frequently (34% to 66%) | Continuously (67% to 100%)

- | - | - | -

Sitting | | X | | 77%

Walking | X | | | 12%

Standing | X | | | 2%

Bending | X | | | 1%

Squatting | X | | | 1%

Climbing | X | | | 1%

Kneeling | X | | | 1%

Twisting | X | | | 1%

Lifting | X | | | 1%

Carrying | X | | | 2%

Pushing | X | | | 1%

Statement of Non-Inclusivity:

This job description has been designed to indicate the general nature and level of work being performed by the employee within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, skills, responsibilities, and qualifications which may be required of or given to any employee assigned to the position. The skills, duties, requirements, and responsibilities outlined in this job description may be changed or added to when deemed appropriate and necessary by the company or the person who is designated to be managerially responsible for this position. Receipt of the job description does not imply nor create a promise of employment, nor an employment contract of any kind. Employment with the company is an at-will relationship.