Administrative Assistant

Administrative Assistant

We are seeking a detail-oriented and organized Administrative Assistant to join our team. This role is vital in ensuring the smooth operation of our office, supporting our clinical staff, and providing excellent service to our patients and partners. The ideal candidate will have experience in healthcare administration, strong organizational skills, and a commitment to efficiency and professionalism.

Key Responsibilities:

· Oversee daily office operations and ensure a smooth workflow.

· Manage patient scheduling and coordinate with clinical staff to optimize appointment times.

· Maintain and organize patient records, ensuring compliance with HIPAA and company policies.

· Process insurance verifications, authorizations, and billing support as needed.

· Serve as the first point of contact for patient inquiries, scheduling requests, and provider communications.

· Assist with recruiting, onboarding, and credentialing of new clinical staff.

· Track and order medical and office supplies to maintain inventory levels.

· Prepare reports, correspondence, and other administrative documents.

· Ensure compliance with state and federal healthcare regulations.

· Support management with special projects and operational improvements.

Qualifications:

· Experience: Minimum of 2-3 years in an administrative or office management role, preferably in healthcare.

· Education: High school diploma required; Associate’s or Bachelor’s degree in healthcare administration or related field preferred.

· Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with electronic medical record (EMR) systems.

· Knowledge: Understanding of medical billing, insurance processes, and HIPAA regulations.

· Attributes: Strong organizational and multitasking skills, excellent communication abilities, and a patient-centered approach.

About us:

Personic Health is In-Home Wound Care. It’s in the DNA of our company as we are Physician founded and led. We are powered by the country’s top healthcare providers, and we provide wound care services in the comfort of the patients’ home that would otherwise be found in a wound care center.

We are a privately owned and self-funded company, so we are strategic in where and how we use our resources. Everything we do has to be done with precision. This ensures that we only employ and deploy the best of the best. From our in-house team led by our Executive Physician Leadership to the Clinicians bringing the wound care center into each patient's homes, we are certain that our patients will receive world class care.

Note:

The above is intended to describe the general content of and requirements for the performance of this job. It is not construed as an exhaustive statement of duties, responsibilities or requirements and may change at any time.

Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, or marital status.

Benefits:

· At Personic Health, we value our employees and are committed to providing a supportive and rewarding work environment. As part of our commitment, we offer a comprehensive benefits package, including:

· Competitive salary

· Opportunities for ongoing training and career advancement

· Opportunities for professional growth and development

· Supportive work environment with a focus on work-life balance

· Access to cutting-edge medical technology and resources

· Eligibility to comprehensive medical, dental, and vision insurance plans to ensure you and your family's well-being

· Participation in our employer-sponsored 401(k) plan with matching contributions to help you plan for your future

· Generous vacations, sick leave, and holiday pay to promote work-life balance and personal well-being

· Life Insurance coverage to provide financial protection for you and your loved ones in the event of unforeseen circumstances

Job Type: Full-time

Pay: Up to $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Vienna, VA 22182 (Required)

Work Location: In person

Salary : $18