What are the responsibilities and job description for the Staff Accountant position at Petaluma Health Center?
Petaluma Health Center's mission is to provide high quality health care with access for all in Southern Sonoma County & West Marin. We pride ourselves on our Patient-Centered care while maintaining an engaging environment for our staff. The Center accomplishes this mission through collaborative, innovative programs, services and referral resources that meet the economic needs of the entire community.
FULL TIME EMPLOYEE BENEFITS:
- 21 Days of Paid Time Off
- 10 Observed Holidays
- Medical Insurance (Entire deductible paid by us!)
- 30 Chiropractor and Acupuncture visits per year included with enrollment in our health insurance plans (Kaiser and WHA)
- Dental Insurance
- Vision Insurance
- Gym Membership Discounts at Active Wellness Center and 24-Hour Fitness!
- 401K Matching after 1 year of employment
- Flexible Spending Account, Dependent Care FSA
- Life Insurance (included at no cost to the employee)
- Long Term Disability (included at no cost to the employee)
- Employee Assistance Program (included at no cost to the employee)
Summary: The Staff Accountant will provide essential assistance with administrative tasks, processes and projects related to payroll and general ledger operations. This position is responsible for efficient and timely processing of accurate payroll, and preparation and maintenance of accurate accounting records and reports.
Areas of Responsibility:
Payroll:
- Assist in the payroll process including tax changes, manual checks, wage garnishments, deductions, direct deposit, payments and adjustments
- Timely response to employee/management payroll or timekeeping questions and requests
- Reviews timesheets and verifies payroll data in a timely manner; calculates overtime and other pay premiums, enters payroll data
- Maintain data integrity and payroll reports
- Liaison with outsourced payroll/HRIS company to solve any problems and keep system current
- Maintains accurate and complete payroll records and files
- Keep payroll policies and procedures revised and up-to-date in the department Standard Operating Procedures
- Provides HRIS reports as requested by Accounting Supervisor and Director of Finance
- Regularly audits the HRIS information to ensure data integrity
- Ensure confidentiality of employee information and use discretion when discussing payroll and benefit related issues with employees
Accounting:
- Reconciliation of daily cash transactions and preparation of cash journal entries. Post journal entries to record daily cash deposits and miscellaneous bank charges
- Timely communication with the billing department regarding ACH deposits and returned checks
- Prepares General Ledger account reconciliations
- Assist with month-end close. Prepares general accounting journal entries including required supporting documentation
- Enter and post journal entries into the general ledger system
- Manage monthly credit card expense
- Assists in the preparation of monthly financial reports; distributes monthly reports to management
- Provide general accounting support and accounts payable backup as requested (filing, compiling information for reports, responding to requests by external or internal stakeholders)
- Maintain files and other documentation as required by department procedures
- Assists in the annual financial and 401k audits as requested
- Effectively communicate status of work to Payroll Supervisor and Director of Finance in a timely manner
- Supports achievement of the company’s organizational goals and objectives by being cross-trained and cross training others to increase knowledge and ability to perform different tasks
- Perform additional assignments per supervisor’s direction
General Duties:
- Promote and support PHC’s mission and vision
- Assist with all other special tasks and projects as directed by management
- Sensitivity to the needs and the situations of a multi-cultural population from a variety of income levels
Education/Experience:
- Associates degree in business or accounting preferred
- 2 - 3 years of experience in payroll and accounting operations
Desired Skills:
- Payroll Software experience - Paylocity preferred
- General Ledger Software experience - Financial Edge preferred
Language Skills: Ability to effectively present information and respond to questions and requests from patients, co-workers, and others as necessary. Bilingual in English and Spanish, both written and verbal preferred.
Salary : $60,000 - $70,000
