What are the responsibilities and job description for the Chief Administrative Specialist position at Pete Lien & Sons, Inc?
Chief Administrative Specialist
Location: Rapid City, SD
At Pete Lien & Sons we’ve proudly stood as a cornerstone of our community, dedicated to excellence and innovation, for over 80 years. We are searching for a Chief Administrative Specialist to join our team and play a pivotal role in supporting the President, COO, and executive leadership team. If you are a proactive and highly skilled professional who excels in managing executive functions, we would love to hear from you!
About the Role
- Manage executive functions, coordinating high-level administrative tasks and serve as a liaison between leadership, employees, and external stakeholders.
- Support the planning, tracking, and execution of strategic initiatives and high-priority projects, coordinating cross-functional teams to meet deadlines and goals while maintaining detailed records and reports.
- Organize and coordinate executive meetings, and corporate events, ensuring seamless logistics, preparing high-quality materials, recording minutes, and managing follow-ups on action items.
- Train and mentor administrative professionals to ensure high performance and professional development, standardize workflows for efficiency and consistency, and foster a positive, collaborative work environment.
- Provide research, analysis, and recommendations to support strategic planning and decision-making, while staying informed on industry trends and organizational developments to offer proactive assistance to leadership.
What We Offer
- Competitive Pay: Starting salary ranges from $70,000 to $95,000 per year, based on experience.
- Outstanding Benefits:
- Medical, dental, vision and life insurance.
- 401(k) plan with generous company match.
- Paid vacation, personal days, and holidays.
- Schedule: Monday – Friday.Occasional travel may be required.
What We’re Looking For
- Experience: Minimum of 5–7 years in an executive assistant or senior administrative role, preferably supporting a C-suite executive.
- Education: Bachelor’s degree in Business, Communication, or related field required, unless additional experience is equivalent. MBA or Paralegal education preferred.
- Skills: Exceptional organizational, communication, and problem-solving abilities. Proficient in Microsoft Office and project management tools.
- Qualities: Discreet, professional, resourceful, and composed under pressure. Strong attention to detail and interpersonal skills.
- Alignment: Commitment to organizational mission and values, with the ability to work independently.
Ready to Take the Next Steps?
If you are ready to advance your career as a Chief Administrative Specialist and make a significant impact within a dynamic organization, we’d love to hear from you. Submit your application today to join a team that values excellence, collaboration, and innovation.
Visit www.petelien.com to apply today!
Job Type: Full-time
Pay: $70,000.00 - $95,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $70,000 - $95,000
