Facilities Manager

Description

Peter & Paul Community Services’ mission is to walk with people facing homelessness on their journey to lifelong stability. If you have a desire to work with a team of caring professionals that offer hope, empowerment, compassion, hospitality, and a chance for independence, you too can help us solve homelessness for our community.

These five core values embody PPCS culture. PPCS is:

• Person-centered
• Integrity-focused
• Diverse
• Welcoming
• Collaborative

We provide competitive salaries and benefits, including medical, dental, vision, life insurance-, short- and long-term disability, flex spending, SIMPLE IRA, earned time off (based on plan eligibility).

Summary/Objective

The Facilities Manager will maintain efficient and smooth operation of all PPCS physical jobsites.

Essential Functions

• Direct or assist in the overall planning, development, and administration of PPCS facilities; assists in directing the development and implementation of departmental planning issues.
• Administer or assist Program Directors in the administration of remodeling and maintenance repair projects.
• When fielding maintenance repair projects, receive assignments in the form of work orders through the Bell Data System.
• Manage the preparation, evaluation, and negotiation of bids and contracts for services.
• Oversee the administration of contracts for the operation and maintenance of buildings.
• Regularly inspect buildings and premises for fire, security, and safety issues, monitors plans for compliance with codes and state regulations, and communicate issues to program directors.
• Monitor and/or audit energy use and conservation in facilities; develop and initiate changes to improve operations and reduce energy consumption.
• Prepare or assist in the preparation, review, and management of the annual budget; justify building expenditures, and repairs; and analyzes operating expenses and other issues essential to the operation of PPCS properties.
• Participate in the development of budget requests and the monitoring of expenditures according to budget allocations/appropriations; recommend and/or initiate cost saving measures.
• Serve as back-up contact for emergency maintenance on call outside of traditional business hours, including weekends and holidays.
• Recommend, coordinate, and/or direct the appropriate utilization of space and resolution of other facility-related issues.
• Review and/or revise programs to ensure compliance of operations with laws, regulations, policies, plans, and procedures.
• Participate in conferences, training sessions, and meetings.
• Regular attendance and punctuality are required to perform job duties effectively.
• Perform other duties as requested by the Chief Facilities Maintenance Officer (CFMO) or as dictated by circumstances of growth and/or planning.

Requirements

Required Education and Experience

• Bachelor’s degree in facilities management and 5 years of related work experience preferred; or a minimum of 7-8 years of professional experience in the administration of capital improvement projects, contract negotiations for services, building management, space planning or related experience.
• Prior experience working in the facilities/property management, commercial real estate or professional services industries preferred.
• Knowledge of HIPAA/privacy standards and professional boundaries.
• Capability of interacting with clients who experience substance abuse, mental illness, homelessness, or HIV.
• Proficient in understanding management agreements and contract language.
• Working knowledge of computer software programs and base building systems.
• Demonstrated ability to exercise good judgment.
• Excellent interpersonal skills and communication skill.
• Ability to work a flexible schedule as needed, on call after hours and weekends
• Passionate about the mission of PPCS and able to promote and communicate the philosophy, mission, and values of PPCS to external and internal stakeholders.
• Sense of humor, integrity, impeccable work ethic.
• Knowledge of Office 365.

Additional Experience

• Ability to develop short and long-range plans that meet established objectives and contribute to the overall goals and mission of the agency.
• Ability to establish and maintain effective working relationships with department managers, staff, clients, contractors, and the general public.
• Ability to analyze and evaluate policies, operations, and formulate recommendations.
• Ability to manage change, provide program management, and achieve results.
• Management experience strongly preferred. Position manages Maintenance Technician.

Please note that documentation that supports your eligibility (i.e., transcripts, employment records, etc.) may be required at any time during the application and hiring process.

"We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law."