What are the responsibilities and job description for the OFE Contract Coordinator position at Petroplan?
Petroplan is recruiting for a skilled professional to join our clients Owner Furnished Equipment (OFE) contract management team. This team is responsible for procuring large-scale, long-lead equipment and overseeing its delivery, handover, and, in some cases, installation at various project sites and other required locations.
The OFE Contract Coordinator will play a key role in supporting the contract management function within the OFE project management group. This role involves close collaboration with internal teams, including legal, risk management, project controls, and finance, to ensure effective contract execution aligned with business objectives.
This position reports to the Director of OFE Contract Management and is based at our clients corporate headquarters in Virginia.
Qualifications:
The OFE Contract Coordinator will play a key role in supporting the contract management function within the OFE project management group. This role involves close collaboration with internal teams, including legal, risk management, project controls, and finance, to ensure effective contract execution aligned with business objectives.
This position reports to the Director of OFE Contract Management and is based at our clients corporate headquarters in Virginia.
Qualifications:
- Bachelor’s degree in business, supply chain management, law, or a related field.
- At least seven years of experience in supply chain management, ideally within an owner’s team handling full contract lifecycle activities.
- Experience with large-scale projects (valued over $1B) in sectors such as construction, oil and gas, mining, or power generation. LNG experience is preferred.
- Contribute to the leadership and execution of OFE contract management functions.
- Lead and participate in contract negotiations with key stakeholders.
- Review and consolidate contractual documents before submission for approval.
- Assist in developing standards, policies, procedures, and performance metrics for vendor management.
- Monitor contract compliance and performance, analyze potential changes, and recommend corrective actions post-award through closeout.
- Attend vendor meetings and identify potential claim risks.
- Support the change management process, ensuring cost and schedule impacts are incorporated.
- Draft formal communications in compliance with contract provisions.
- Prepare timely progress reports on contract status and vendor performance for executive management.
- Assess contractor reports to ensure alignment with contractual obligations.
- Capture project close-out data, including lessons learned, to enhance future contract management practices.
- Strong ability to foster and maintain professional relationships across multiple disciplines.
- Expertise in managing pre-award contract processes from initiation to execution.
- Proven ability to develop and manage supplier relationships and long-term partnerships.
- Proficiency in identifying, monitoring, and managing potential claims.
- Capacity to interpret and communicate complex project execution requirements and risks to both technical and executive stakeholders.
- Solid understanding of legal and commercial contract terms with the ability to translate legal provisions into practical language.
- Experience using contract lifecycle management (CLM) systems, SharePoint, Microsoft Office Suite, and other contract management tools.
- Strong negotiation and dispute resolution skills.
- Familiarity with various contract types, commercial models, and strategies.
- Excellent analytical and critical thinking skills.
- Self-motivated with the ability to prioritize tasks, manage multiple priorities, and work under minimal supervision in high-pressure environments.
