Benefit and Payroll Specialist

Description

About PetVet365

Vet Owned. Vet Led. Vet Loved.  We are creating a new way to practice veterinary medicine. Not only with the design of our hospitals and standard of care, but by prioritizing work-life balance so you can live your best life, too.

We believe pets should receive the highest standard of care 365 days a year.  At PetVet365, we’re creating a future where pets, clients and veterinary professionals leverage creativity, technology, and heart to pave the way to healthier pets and happier clients.  We provide every pet a Fear Free® experience while delivering the highest quality of personalized care.  To achieve this, we collaborate with our clients for the health of their pet.  The veterinary healthcare industry must be disrupted and revitalized to meet the growing needs of clients, pets, and veterinary professionals.  Together, we will pave the way to a healthier future for all.

How we Live our Brand

·      People First:  We must care for ourselves and each other so we can provide the best care for pets and their families.

·      Innovators:  We are committed to continuous improvement, early adoption of new ideas and technologies that enhance the human-animal bond.

·      Value Creation:  Through service, we create value for clients, pets, and ourselves.

·      Personalized Care: We partner with the family to provide the same individualized care we want for ourselves.

The Position

We are seeking a dedicated Benefit and Payroll Specialist to join our HR and Finance team. In this individual contributor role, you will play a vital part in managing bi-weekly payroll, employee benefits, and leave of absence functions. You will be responsible for investigating and resolving payroll discrepancies, ensuring compliance with federal and state regulations, and supporting the HR Director with leave management and record-keeping.

This is a fully remote position with a flexible schedule that accommodates time zones from EST to PST. If you are detail-oriented and passionate about supporting our employees, we encourage you to apply!

Primary Responsibilities

• Live and exemplify the Petvet365 Purpose, Mission and Vision within self and team.

Payroll

• Accurately process bi-weekly payroll for all employees, including salaries, daily rate, and hourly.
• Ensure all payroll transactions are processed accurately and timely, including taxes, deductions, garnishments, and bonuses.
• Maintain payroll records and update employee information as needed.
• Reconcile payroll discrepancies and ensure compliance with federal, state, and local tax regulations.
• Prepare payroll reports and assist with audits as required.
• Respond to employee inquiries regarding payroll, deductions, and benefits in a timely and professional manner.
• Provide support in resolving payroll and benefits issues.
• Maintain employee data in payroll systems, ensuring accuracy and compliance.
• Maintaining employee confidence and protects payroll operations by keeping information confidential
• Prepare periodic payroll reports for review by management
• Stay current with payroll policies and regulations, ensuring the company complies with federal, state, and local laws.
• Perform account balance and payroll reconciliation

HR

• Oversee and audit all necessary data from employees, such as citizenship status, job title, SSN, status, work location and payment details have been received and are correct
• Support the HR and Finance Directors to make sure our payroll and benefits systems and processes are in accordance with legal requirements
• Assist in the annual open enrollment process in partnership with the HR Director
• Entering and ensure the accuracy of all benefit information in the HRIS system
• Track leave of absences in the payroll system and ensure employees are returned to work in a timely and accurate manner
• Approve, decline or reach out to hospitals about any PAFs that have been submitted for admin approval
• Data entry for Team Togo as needed
• Audit benefit enrollment reports for accuracy
• Assist with Evidence of Insurability and No EOI requests and approvals
• Collaborate with our hospitals to aid onboarding new hires
• Run weekly benefit reports to ensure new employees are enrolling in benefits
• Perform other office administrative functions as needed
• Other duties as assigned

Qualifications

Required Skills/Abilities

• Must have 2 multi-state experience
• Paycom experience is preferred
• Healthcare / veterinary industry experience preferred
• Experience pay rates by day, hour, and salary
• Must be based in the Portland, OR / Vancouver, WA area

• Proficiency in MS Office Suite
• Proficiency in HRIS systems (Paycom preferred)
• Strive to exceed expectations with a commitment to constantly improve
• Demonstrate flexibility and resilience, managing difficult situations in a calm and professional manner, without the appearance of frustration
• Thrive in a fast-paced and demanding environment, requiring a high degree of multitasking and ability to adapt to changing priorities while managing concurrent projects/tasks to completion.
• Maintain high integrity, ethical standards, confidentiality, and professionalism, treating each person with respect and dignity
• Ability to excel in a progressive, people oriented, rapidly growing organization
• Exhibit strong verbal, and written communication skills and listening skills, demonstrating willingness to consider others’ ideas and valuing the diversity of opinion
• Build and effectively manage interpersonal relationships with all Team members
• Demonstrate excellent organizational skills and attention to detail with strong problem-solving abilities, analytical skills and sound judgment
• Ability to prioritize tasks to meet a constant stream of deadlines
• Proficiency with technology and the ability to quickly learn
• Ability to work productively in a remote work environment

Minimum Qualifications

• More than three years of Payroll and benefit administration experience, preferably in a multi-location environment
• Bachelor’s degree business or a related field, or relevant “on the job” experience

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Ability to communicate effectively with others online or telephonically
• Must be able to lift 15 pounds at times
• Must be able to travel as necessary to conferences, events, meetings, and hospitals