Contract Compliance Representative

Responsibilities:

• Create, implement, and manage supplier contracting activities supporting Procurement categories such as Consulting, Professional Services, Technology (hardware and software licensing), Telecom, etc.
• Analyze data and work with internal stakeholders and Legal to identify and execute contracts for suppliers utilizing the Contract Management system (Coupa).
• Establish and manage supplier contract priorities based on stakeholder feedback and business needs.
• Ensure adherence to supplier contracting policies and work methods.
• Act as liaison between stakeholders, internal departments, Legal, and suppliers.
• Define appropriate commercial terms based on stakeholder input and draft commercial language that mitigates risk in supplier relationships through effective contracts.
• Provide updates and report contract status to stakeholders and management regularly.
• Assist Sourcing and Category Managers with the development of sourcing and contracting strategies and processes for tendering Requests for Proposals (RFPs).
• Review vendor proposals, identify potential risks, and negotiate contracts that result in the best value possible.
• Assist with the contract award process and produce the presentation of award recommendations to stakeholders and management.
• Assist with the development of standardized processes and templates for all contracting efforts.
• Maintain effective communication with all team members.
• Manage contract renewals, supplier notifications, coordination with the purchasing platform, and address purchasing issues from the field.
• Handle contract standard extensions and manage negotiations on contracts requiring terms and conditions changes.
• Support contract amendments, including but not limited to scopes of work and change orders.
• Liaise with the accounts payable team on overdue invoices.
• Route contracts, scopes of work, and change orders in accordance with company procedures.
• Negotiate rebates with major suppliers.
• Support requests for qualifications/proposals for significant procurement events.
• Perform research and data analysis to support negotiations.
• Ensure procurement activities align with company policies.

Experience / Qualifications:

• Procurement contract negotiation and execution experience, preferable in the waste industry.
• 5 years of professional procurement contracting experience.
• Excellent organizational skills, including the ability to organize and maintain a fluid administrative process.
• Excellent written and verbal communication skills.
• Excellent time-management skills.
• Competency in Analytical Problem Solving, Strong Communication, Customer/Stakeholder Relationships, and Technology Expertise.
• Proficient knowledge of Microsoft Office.

Necessary Skills:

• Procurement expertise: Contract management experience; Understanding and experience with RFQ process, familiarity with vendor management, risk management skills.
• Project management skills: Task prioritization, data management and analysis, deadline-driven, attention to detail, problem-solver.
• Negotiation and communication skills: stakeholder communication, contract negotiation experience.
• Self-starter: highly motivated individual who takes initiative without needing constant supervision.